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Y Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 15, 2018 APRIL 19'" Location and Time: Town Office Building, Reed Room (111); 7:30 A.M. Members Present: David Kanter, Vice-Chair & Clerk; Sandy Beebee; Rod Cole Wendy Manz; Frank Smith Members Absent: Charles Lamb, Chair Others Present: Sara Arnold, Recording Secretary Documents Presented: • Notice of CEC Meeting, March 15, 2018 • Draft #3 Minutes of the CEC Meeting, March 7, 2018, distributed by Mr. Kanter's e- mail, March 10, 2018, 3:40 P.M. • Draft #5 CEC Report to the 2018 Annual Town Meeting (ATM), distributed by Mr. Kanter's e-mail, March 12, 2018, 01 :13 A.M. • Draft CEC Five-Year Capital Plan (FY2019-FY2023), distributed by Mr. Kanter's e—mail, March 12, 2018, 01 :13 A.M. Call to Order: In Mr. Lamb's absence, Mr. Kanter chaired the meeting, which he called to order at 7:32 A.M. Minutes Mr. Kanter noted the need for one administrative edit in the Draft #3 Minutes for this Committee's meeting on March 7, 2018. A Motion was made and seconded to approve said Minutes, as amended. Vote: 5-0 Member Concerns Mr. Kanter reminded this Committee that it is scheduled next to meet on March 21s' and 23rd with the goal of approving this Committee's report to the 2018 ATM. If approval is achieved on the 21s', the meeting on the 23rd would only be needed if there were members who were not present on the 21s'. It was reaffirmed that there is no meeting tomorrow; it was never posted as previously determined not to be needed. Discussion of the process leading to the 2018 ATM and the Committee's Report to that ATM Mr. Kanter led a page-by-page "walk-through" discussion to address all the outstanding matters identified in the Draft #5 of that Report. For those issues that could not be resolved during the meeting, it was determined who would pursue resolving them and providing in writing what was thus needed in the Report. Mr. Kanter stressed the importance of especially reviewing all the changes in the Report's CEC Five-Year Capital Plan from that provided by the Town in the FY2019 Recommended Budget & Financing Plan ("Brown Book) and the proposed explanations for every one of those changes. He reminded the Committee that its Capital Plan is the Committee's only statutory responsibility regarding reporting to every ATM. Mr. Cole agreed to work with Mr. Kanter over the weekend to review and reconcile the tables in that draft report. Although all the Articles and sub-Articles were addressed in the discussion, the following were discussed in more detail and, where cited, had votes taken: Page 1 of 3