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0��g NgbT MPy�,Ake A Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 26, 2018 APRIL 1911 ��IIV 4I47t�r Location and Time: Cary Memorial Building, Robbins Room; 7:00 P.M. Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Sandy Beebee; Rod Cole (remote participation starting at 8:15 A.M.); Wendy Manz; Frank Smith Members Absent: None Others Present: Dawn McKenna, Chair, Tourism Committee Documents Presented: • Notice of CEC Meeting, March 26, 2018 • Draft #3 Minutes of CEC Meeting, March 15, 2018, distributed by Mr. Kanter's e—mail, March 17, 2018, 11 :19 P.M. • Draft #3 Minutes of CEC Meeting, March 21, 2018, distributed by Mr. Kanter's e—mail, March 26, 2018, 10:55 A.M. Call to Order: Mr. Lamb called the meeting to order at 7:00 P.M. Approval of Minutes: Mr. Kanter presented the Draft #3 Minutes of the CEC meeting, March 15, 2018. A Motion was made and seconded to approve those Minutes: Vote: 6-0. Mr. Kanter presented the Draft#3 Minutes of the CEC meeting, March 21, 2018, and described the one amendment made. A Motion was made and seconded to approve those Minutes as amended. Vote: 6-0 Discussion of the process leading to the 2018 Annual Town Meeting (ATM) and the Committee's Report to that ATM • Visitors Center, Articles 23 & 22: Mr. Kanter reported that at its meeting earlier this evening the Board of Selectmen (BoS) had voted to support a Motion under Article 23, Visitors Center (Citizen Article) for Indefinite Postponement (IP). That updates the IP situation—qualified as just "expected"— on which this Committee had voted to support IP so no re-vote was deemed needed. He reported that at the same meeting, the BoS was presented with a draft Motion under Article 22, Visitors Center, that had raised the appropriation (still including funding through construction) to $4,575,000—an increase of $75,000 from the $4,500,000 that had previously been supported by the BoS (4-1). (Ms. McKenna was still present at this meeting.) The Town Manager now recommended that increase (rather than an earlier to-be- proposed $200,000) as some cost elements had been ruled by the Town Moderator to be outside the scope of the Article. While the $4,500,000 amount had included $25,000 for costs during the construction period the Visitor Center would be operated from a yet-to-be- determined temporary location, the Town Manager reported the extra $75,000 should ensure there would be sufficient funding to award the construction contract that would be bid and awarded next spring and address the within-scope temporary-location expenses. Page 1 of 2