Laserfiche WebLink
Breadcrumb Navigation:
3.Procedures for Remote Participation <br />a.Any member of the body wishing to participate remotely should notify the chair as soon <br />as reasonably possible prior to the meeting. The chair has the authority to grant or deny <br />requests to participate remotely. <br />b.At the start of the meeting, the chair must announce the name of any member who will be <br />participating remotely and the reason for his/her remote participation. This information <br />shall be recorded in the meeting minutes. <br />c.All votes taken during a meeting in which a member participates remotely shall be by roll <br />call vote. <br />d.When feasible, the chair or, in the chair’s absence, the person authorized to chair the <br />meeting, shall distribute to remote participants, in advance of the meeting, copies of any <br />documents or exhibits that he/she reasonably anticipates will be used during the meeting. <br />If used during the meeting, such documents shall be part of the official record of the <br />meeting, and shall be listed in the meeting minutes and retained in accordance with <br />M.G.L. c. 30A, sec. 22. <br />4.Technology <br />a.The minimum technology required will be a speakerphone of sufficient quality to be <br />intelligible to all in the meeting. <br />b.If communication problems inhibit the progress of the meeting, the chair must decide <br />whether to continue the meeting, suspend the meeting, or terminate the participation of <br />the remote participant. In the event that more than one member remotely participates, the <br />chair shall evaluate each connection separately and may elect to terminate the <br />participation of one or more of the remote participants should technical difficulties inhibit <br />the progress of the meeting. The meeting minutes must reflect any such decision. <br />