2007-10-01-CPC-min - Laserfiche WebLink

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COMMUNITY PRESERVATION COMMITTEE MINUTES OCTOBER 1, 2007 Present : Betsey Weiss, Chair; Joel Adler, Norm Cohen, Marilyn Fenollosa, Wendy Manz, Richard Pagett Sandy Shaw, Richard Wolk, Erica Fullerton, observer. The meeting was called to order by Betsey Weiss at 4:00 P.M. Committee members introduced themselves for the benefit of observer Erica Fullerton, who is a psychology student from U. Mass Lowell studying “community psychology.” Needs Assessment I. . The Committee made a final review of the Needs Assessment draft and found no additional issues. The correct amount of funds to be received from the state on October 15, 2007, $2,556,362.00, will be inserted in the report. Upon a motion moved and seconded, the Needs Assessment was adopted as written and will be placed on the website. Websites 2. . The Committee briefly discussed the CPC website and suggested that it could be improved. Candy McLaughlin will be asked to upload any new material. It was suggested that updates on projects which have received CPA funding should appear on the website, but the Committee acknowledged that it does not manage the projects, and will not take on the job of editing updates from the project proponents. The Town website also needs work, and Norm Cohen reports that staff are meeting on this and are reviewing web sites for Acton and Newton as models. Project Updates 3. . Excellent project updates have been received from Town Clerk Donna Hooper and Mark Corr of the Police Department. Regarding the Muzzey Condominium study, the committee questioned whether the funds allocated by Town Meeting had simply been turned over to the Condo Association to pay for a study, when the protocol for CPA funds is to pay incurred bills once they are approved. Norm Cohen will follow up with the Condo Association. Money allocated for renovation of the Fire House floor was actually spent on an analysis and recommendations for renovations. Betsey Weiss will get the original application for the Committee’s review. Town RFP 4. . The Committee has received a copy of a Request for Proposal from the Town for structural analyses of three quite different projects: the Stone Building (East Lexington Library), the White House (formerly the School Administration Building) and Cary Hall. The Committee questioned why these disparate projects should be included in one RFP, particularly when structural work on Cary Hall is contingent on the outcome of an initial feasibility study. They also found the content of the RFP to be cursory and mostly boilerplate, lacking cost estimates, priorities, and historical preservation goals. Betsey Weiss will speak with Town Manager Carl Valente about these issues, and Marilyn Fenollosa, as a member of the Historical Commission will meet with Jim McLaughlin, who wrote the RFP, to suggest improvements.