2017-04-26-TCC-min - Laserfiche WebLink

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Town Celebrations Committee Minutes of Meeting April 26, 2017 Parker Room, Town Office Building Members Present Lorain Marquis, Chair; June Baer, Suzanne Caton, Kim Coburn, Karen Gaughan, Mary Hutton, Julie Miller, Wayne Miller, Bill Mix, Henry Murphy, Sandy Podgorski, Members not Present Glen Bassett, Dick Crogan, Linda Dixon, Carol Flynn, Cerise Jalelian, Paul Jenkins, Linda Levitt, Sondra Lucente, Rich McDonough, Geetha Padaki, Dave Taylor, Bob Tracey, Sam Zales Guests Present Sue Stering Business The Chair declared that a quorum was present. The minutes of April 12 were approved The next meeting will be on May 3, 2017 in the Parker Room, Town Office Building. Patriots Day, Monday, April 17, 2017 The Lex Farm group moved their position in the parade without permission. Also, they were handing out something to the crowd without prior approval from TCC. Lorain will call Lex Farm group to find out what they were handing out at the parade and to clarify that they are not allowed to hand out anything without prior approval. Also to let them know that they CANNOT change their position in the parade. Lorain noted that the VIPs marching in the parade did not follow her instructions to leave the parade and move to the reviewing stand. Committee suggested that Lorain work with Peter Kelly, the Board of Selectmen liaison to the TCC, to let the Board and other VIPs know that the TCC expects them to mount the reviewing stand when the parade reaches it. The committee discussed the fact that the Waldorf School and Best Buddies marching units were handing out candy and bracelets to the crowd. The committee asked Lorain to check with those groups to find out if they had received permission to hand out anything at the parade and to let them know that they need to obtain prior approval to distribute anything to the crowd. The committee suggested that a check box be added to the application form that has to be checked to acknowledge that the applying group knows that they cannot hand out anything during the parade without prior approval. Karen Gaughan noted that all parade units had checked in by 1:45 on Patriots Day. Mary Hutton suggested that the TCC should reach out to the Williamsburg Fife and Drum band and the National Guard marching band to march in the parade next year. Mary will contact the groups to find out what their charge would be. The committee discussed the fact that traffic control by the Police this year was not good. Traffic continued to pass on Mass Ave while the parade was lining up even though traffic in both directions was supposed to be blocked at 12:30. Also, traffic should have been blocked from coming west on Worthen Rd. until all the of parade units have returned to the High School parking lot. This was not done, which backed up the end of the parade. Kim Coburn will contact CAAL to ask them to bring their dragon and to dress in traditional dress, if possible, next year for the parade.