2017-01-11-TCC-min - Laserfiche WebLink

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James Flett, a supplier of vintage construction vehicles, may drop out of the parade for good this year. The vehicle manager, David Frizzell, has died, and according to Paul Jenkins, the firm has sold off most of his vehicles. Paul will follow up and report. The Schedule of Events will have a new look this year. Sandy passed around a mock-up of a tri- fold brochure that will replace the 11 x17 folded sheet of past years. She is well underway with collecting the necessary content from numerous sources. Lorain asked for 25 copies of the latest draft version of the Schedule of Events to be ready to hand out at the February 23 Stakeholders Meeting. Producing a parking map is turning out to be complicated and problematic. We will consider producing a handout that lists all available parking areas along with useful information for each lot. By next meeting, we will prepare an initial list of potential parking areas. Geetha has had discussions with the Flick theatre in Lexington Center and with AMC Theatre complex in Burlington about showing, as a public service, a short video or slide we would provide them advertising Patriots Weekend. They are open to the concept and want to see our product. Geetha has video expertise and will contact LexMedia, a past working partner, for assistance. Cerise will handle all aspects of ticketing. Suzanne will prepare the scripts for the Ceremony on the Green. Mary and Scott Hutton will coordinate and oversee the school bus shuttle on Parade Day Morning. Suzanne will prepare and send out the Sponsorship letters by March 10. Dick Michelson will assign the sponsors to the individual marching units, assisted by Linda D. Linda will handle communications and public relations. Acceptance and/or rejection letters will go out by March 20. Linda, Geetha, and Karen will recruit and manage the Parade Ambassadors. We need to tighten up the process of 1) collecting a media form from each parade entrant; 2) delivering the forms to the PA announcer before the start of the parade; and 3) delivering an updated check-in roster showing which units are actually marching, and in what order. Cerise noted that last year, after the police officer checked vehicles authorized to be in the parade, no one affixed an official TCC vehicle tag. This caused a potential security breach. This year, she recommends that a committee member accompany the police officer and affix the TCC vehicle tag immediately after the vehicle passes inspection. Carol will assure that the Library parking lot will be reserved for TCC Committee members. Sondra will work with judges and judging of floats. Lorain has reserved Cary Hall as the indoor backup location for the ceremony on the Green. Bob and Wayne will pick up water. Karen and Dick will run the Check-in Desk. Paul will procure radios. We won’t park military vehicles in the Waldorf School parking lot to avoid potential damage. The meeting was adjourned at 8:35 p.m. Respectfully submitted, Linda Dixon, Co-Secretary Future Meetings January 25; February 8; February 22; March 8; March 15; March 22; March 29 April 5; April 12; April 26; May 3; May 10; May 17; May 24; June 7.