2016-04-27-TCC-min - Laserfiche WebLink

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The town fire truck did not appear in the parade this year. Bill Mix: found the crowds smaller this year, disappointing. Kim Coburn: expelled an unauthorized military vehicle driving in the parade. Handed out the following prepared comments: Prep work Applications should be reviewed as they come in and clarified where necessary to be sure that we o have all the info we need. Spreadsheets for staking day should include details for number of vehicles & people in each group o as well as length of vehicles. Reenactment Reserve library parking lot through the town (this year it was promised to someone else) o Bring flashlights for ticket checking o Have someone stand at ramp to the Reviewing Stand to be sure that only ticketed people go up o there. Bring bag/bucket to collect ticket stubs o Go over steps/roles to be most efficient and so that people know where to go. o After the battle, who cleans up the papers from the muskets? Children were seen picking them up o during the morning ceremonies. Morning Parade/Ceremony Step-off was confusing as we usually line up on the drive and not in the road – need a decision o beforehand so everyone is on the same page Ceremonies at the Green are listed in the program as beginning at 8:15. We should move the time o back to 8 as the parade is short and we generally begin a bit before 8. Next year will likely be even shorter as Patriots’ Day is on Easter weekend, so there will likely be fewer people around. Someone needs to be cuing the speakers so that they know when they are “on deck” so that they are o not caught off guard. This needs to be a TCC role, not the MC’s job. Afternoon Parade Locate a second awning for check-in desk o Parade Ambassadors need to know who they are following and who they are leading. o List of responsibilities should be reviewed and printed out for Golf Cart Drivers o Golf cart drivers need to make sure they do a final check of all groups before 2pm o Golf cart drivers should be at the top of their section as the groups step off and should follow down o to be sure that all of their section (including banner bearers) are in the correct spot as the parade steps off. Lorain should be at the reviewing stand to remind Selectmen/other dignitaries to step out of the o parade and sit on the reviewing stand (if they want to) before heading to the Mass Ave/Worthen Rd intersection Make sure Lorain knows which groups are allowed to go to the right (Minutemen and who else?) o Some groups were looking for water at the end and didn’t see it – having the tent set up will help o (and maybe moving the table to a more prominent spot) Maybe a sign? Karen Gaughan: thinks one of the co-chairs should stay on the reviewing stand and act as host to VIP guests. The parade announcers commended the hard work of the DPW, Lexmedia, Police Department, Fire Department, Celebrations Committee, and Tourism Committee. The reviewing stand had very few people. Suzanne Caton: didn't hear a lot of communication between members on golf carts and registration desk, even when they were specifically contacted and requested to call in. Radios were not utilized. If