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8/23/16Executive Session Minutes Minutes–Executive Session Town of Lexington Appropriation Committee August23, 2016 : Parker Room, Town Office Building, 7:30 p.m. : Glenn Parker, Chair; Kate Colburn; Alan Levine; Eric Michelson; RichardNeumeier; Andrei Radulescu-Banu, Rob Addelson (non-voting, ex officio) Members Absent:John Bartenstein, Vice Chair and Secretary; Mollie Garberg; Membership Note:There is one vacancy on the Committee which has yet to be filled. Others Present:Peter Kelley, Board of Selectmen (BoS); Joe Pato, BoS; David Kanter, Vice- Chair & Clerk, Capital Expenditures Committee; Pat Goddard, Director, Department of Public Facilities Following a declaration that an open meeting may have a detrimental effect on the negotiating position of the Town, a roll call vote of the Committee was taken on a motion to go into executive session to discuss a potential purchase, exchange, lease or value of real property under exemption 6and to reconvene in open session. The motion was unanimously adopted; each member present having voted in the affirmative. VOTE: 6-0 The Committee entered Executive Sessionat 7:37pm. Possible Purchase of 171-173 Bedford Street: Mr. Parker reported that the Town is currently negotiating the purchase of 171-173 Bedford Street and expects to signa formal Letter of Intentin the near future. Mr. Pato reported that the substantive issues have been resolved; some non-substantive details are being finalized; and the purchase price being discussed is considered favorable. It is expected that on an immediate basis the property would be leased to Liberty Mutual before beingreconfigured to serve as swing space for the Fire Department while a new Fire Department facility is built to replace, in the same location,the currentBedford Street headquarters. Fire Department Chief John Wilson is supportive of the plans. Reconfiguring 171-173 Bedford Street includes installing temporary heated tents for 2-3 vehicles; one or two vehiclesmay be housed at the Department of Public Facilities. The funding source for this project has not beenfinally determined, although it is expected to be debt. Mr. Addelson agreed to verify which materials associated with this projectcould be referenced in this committee’s report to the Special Town Meeting (STM) 2016-5recently scheduled for September 21, 2016.It was noted that three steps will beinvolved in creatingthe swing space, each of which will require funding; possible timing was identified, as follows: Purchase of the Propertyand Schematic Design Development—STM 2016-5funding request. Swing Space Design Funds—Spring 2017 funding request, perhaps at the Annual Town Meeting. A 2011 study discussed plansfor replacing the fire station and some planning funds were appropriated in the fall of 2015, butadditional funding is needed. 1