2024-01-18-AC-min - Laserfiche WebLink

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1/18/2024 AC Minutes 2 state match is calculated by applying the matching rate to the prior year’s surcharge revenue. If all CPA requests are approved, the ending balance will be approximately $2.3 million, which conforms to the recommended policy of keeping about $2 million in reserves. Ms. Fenollosa then explained each request for funding from the CPC under Article 10 using a slide deck. Article 10(a) Cary Memorial Library Renovation The renovation of the Cary Library lower level including the Children’s Room has a total cost esti- mated at $5.5 million. Of this, $1.5 million would be raised by the Library Trustees , $1.7 mil- lion would come from the General Fund, and $2.3 million from CPA funds. Mr. Padaki asked about the age and status of the current HVAC system. Ms. Fenollosa did not have an exact answer but thought that a new HVAC system for the building was installed 20 years ago during a major renovation to the building. Mr. Bartenstein asked whether the HVAC system had un- dergone significant maintenance since it was installed. Mr. Parker asked about the expected lifetime of an HVAC system. Ms. Fenollosa did not know, but Mr. Padaki suggested that 20 to 25 years would be normal. Mr. Parker noted that HVAC technology has changed dramatically over the past 20 years with new eco-friendly coolants and updated requirements for plumbing. Mr. Lamb re- sponded that the library’s HVAC system will not likely reach its expected lifetime. Article 10(b) Archives & Records Management There were no questions from the Committee. Article 10(c) Park Improvements – Athletic Fields – Bowman School The Committee had no questions regarding $545,000 to renovate athletic fields at Bowman Elemen- tary School. Article 10(d) Lincoln Park Fitness Stations Equipment There is a request for $160,000 to completely replace fitness stations on the Roberta Lee Fitness Nature Path at Lincoln Park, which were installed 20 years ago. Mr. Michelson asked if there was any other funding available to support the park, such as the trust fund that was established when the fitness stations were installed. Ms. Fenollosa stated that she had not yet received any confirmation of funding from the trust funds, so she had included the full amount in the CPC budget. If the trust funds can provide some or all of the funding, the CPC will reduce the amount it contributes. Mr. Michelson asked about the balance in the trusts. Ms. Kosnoff responded that there are two trusts, the Richard and Jean Kirk Fund apparently had a balance of $732,000 in 2022, and another smaller fund had a balance between $100,000 and $150,000. However, the interpretation of these balances was questioned. The Trustees of Public Trusts have been sent an official letter requesting support for the project, but no one at the meeting was aware of a response. Mr. Parker asked if this matter could be resolved before the project begins. Ms. Kosnoff responded that she would like to get a definitive answer ahead of town meeting. Article 10(e) Park Improvements – Hard Court Surfaces – Valley Road Ms. Fenollosa stated that the Valley Road tennis courts were replaced with asphalt a couple of years ago using environmentally sensitive materials, but the surfaces have already failed. The previous installation carried a 1-year guarantee. This request would fund new surfaces using post-tensioned concrete slabs, which carry a 25-year guarantee.