Planning Board minutes 1989-03-06

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- 1 PLANNING BOARD MINUTES MEETING OF MARCH 6, 1989 The meeting of the Lexington Planning Board held in Room G-15, Town Office Building, was called to order at 7: 33 p.m. by the Chairman, Mrs. Uhrig, with members Klauminzer, Sorensen, Williams, Wood, Planning Director Bowyer, Assistant Planner Nordby and Secretary Peters present. Public Participation: Peter Kelley, 24 Forest Street, stated that he was frustrated and disappointed with the Board of Appeal's determination that the installation of a greenhouse over a deck at 425 Woburn Street, Countryside Manor Apartments , which was installed without a building permit , was not a minor revision and that a public hearing must be held. He thought this was a punitive decision, since he did not know the work required a building permit . He compared the greenhouse to a porch that was added at Morrow Crossing, where the work was not done until a determination had been made by the Board of Appeals that this was a minor change, and a public hearing was not required. Mr. Kelley asked the Planning Board reconsider its recommendation to the Board of Appeals contained in a letter dated January 31, 1989, that recommended that the Board of Appeals determine this is not a minor revision, and that a public hearing be held on the application. He believes the Board of Appeals based its determination on the Planning Board's recommendation. The Planning Board took no action on his request. 67. Approval of Minutes : The Board reviewed and corrected the minutes for the meeting of February 6, 1989. On the motion of Mrs. Wood, seconded by Mrs. Klauminzer, it was voted 4-0-1 (Mr. Sorensen abstained since he was absent for most of the meeting), to approve the minutes, as amended. The Board reviewed and corrected the minutes for the meeting of February 13, 1989. On the motion of Mr. Sorensen, seconded by Mrs. Klauminzer, it was voted 5-0 to approve the minutes, as amended. ******************* PLANNING BOARD ORGANIZATION **************************** 68. Actions, Procedures to Improve Effectiveness Of Planning Board Meetings: The Board discussed ways to increase the efficiency of and to reduce the length of Planning Board meetings. Suggestions included: 1. members exercising more self-discipline, and acting in a more formal manner; 2. eliminating suggested times on agendas (only one member favored this); 3. letting the Board member who reviews Board of Appeal hearings de- cide which applications the Planning Board should make recommenda- tions on; 3. reducing the amount of information handed out at meetings by the staff; and 4. scheduling joint meetings with the Board of Selectmen at least a week in advance and only when the Selectmen have previously reviewed the material to be discussed.