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<br />LEXINGTON SELECT BOARD <br />PROCEDURES, POLICIES AND REGULATIONS MANUAL <br />TABLE OF CONTENTS <br />PROCEDURES ............................................................................................................................................................. 3 <br />I. SELECT BOARD ............................................................................................................................................... 3 <br />A. Authority for Select Board .......................................................................................................................... 3 <br />B. Election & Qualification ............................................................................................................................. 3 <br />C. Vacancies on the Board.............................................................................................................................. 3 <br />D. Organization of the Board .......................................................................................................................... 3 <br />1. Responsibilities of the Chair ...................................................................................................................................3 <br />2. Responsibilities of the Vice-Chair ............................................................................................................................4 <br />E. Internal Operation ..................................................................................................................................... 4 <br />1. Members Interaction .............................................................................................................................................4 <br />2. Standard of Conduct ..............................................................................................................................................4 <br />F. Member’s Expense Reimbursement ............................................................................................................ 5 <br />G. Conflict of Interest ..................................................................................................................................... 5 <br />H. Ethics......................................................................................................................................................... 6 <br />1. Purpose and Scope .................................................................................................................................................6 <br />2. Applications ...........................................................................................................................................................6 <br />II. EMPLOYEES OF THE BOARD ............................................................................................................................ 8 <br />A. Town Manager .......................................................................................................................................... 8 <br />1. Appointment .........................................................................................................................................................8 <br />2. Powers and Duties .................................................................................................................................................8 <br />B. Town Comptroller ...................................................................................................................................... 8 <br />1. Appointment .........................................................................................................................................................8 <br />2. Powers and Duties .................................................................................................................................................8 <br />C. Town Counsel ............................................................................................................................................ 9 <br />1. Appointment .........................................................................................................................................................9 <br />2. Powers and Duties .................................................................................................................................................9 <br />D. Executive Clerk and Other Secretarial Staff ................................................................................................. 9 <br />1. Appointment .........................................................................................................................................................9 <br />2. Powers and Duties .................................................................................................................................................9 <br />E. Evaluations .............................................................................................................................................. 10 <br />1. Town Manager ..................................................................................................................................................... 10 <br />2. Town Comptroller ................................................................................................................................................ 10 <br />3. Executive Clerk ..................................................................................................................................................... 11 <br />4. Other Administrative Staff .................................................................................................................................... 11 <br />III. BOARD MEETINGS ....................................................................................................................................... 12 <br />A. Schedule .................................................................................................................................................. 12 <br />B. Notice of Meetings .................................................................................................................................. 12 <br />C. Procedures .............................................................................................................................................. 12 <br />D. Staff Members in Attendance at Board Meetings ..................................................................................... 13 <br />E. Executive Session ..................................................................................................................................... 13 <br />1. Executive Session Votes ....................................................................................................................................... 13 <br />2. Executive Session Records .................................................................................................................................... 13 <br />F. Special/Emergency/Working Meetings ..................................................................................................... 14 <br />1. Special Meetings .................................................................................................................................................. 14 <br />2. Emergency Meetings ............................................................................................................................................ 14 <br />3. Working Meetings ................................................................................................................................................ 14 <br />G. Agenda Procedure ................................................................................................................................... 14 <br />1. Responsibility ....................................................................................................................................................... 14 <br />2. Timing ................................................................................................................................................................. 14 <br />3. Format and Content ............................................................................................................................................. 14 <br />4. Posting and Delivery ............................................................................................................................................. 15 <br />Page 1 of 39 <br /> <br /> <br />