2023-09-13-LEX250-min - Laserfiche WebLink

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■Ms.Iyer would like merchandise stocked by March 2024 ■Discussed point of purchase options ■Ms.Barry asked for a proposal from Ms.Iyer for the merchandise ●Vote to Approve Calendar Dates for 2024 &2025 ○Vote was taken by role call vote and approved 14-1 ■1 year to go date:Friday,April 19,2024 ■Kickoff Event:Saturday:July 13,2024 ■Patriots’Day Weekend 2025 Events:April 18-21,2025 ●Review 9/14/23 Agenda and Logistics for Collaborative 250th Meeting ○Discussed the importance of the IMA (intermunicipal agreement).It would be advantageous to receive approval by the towns’selectboards by 10/31/23 ○Some set up needed before the meeting so commission members are asked to arrive early (Tables,Nametags,Table Note Takers) ●Complete Review of Working Group Mission Statements,Goals,Budget ○Merchandising:Mr.Michelson-discussed a possible budget of $5,000-7,000 ○Publicity-Ms.Rooney discussed the possibility of banners in the Center as well as the need for commission members to promote the 250th ○Security-Mr.Coats-Unified Command System.Planning for a wide variety of safety scenarios.Funding-in process ○Volunteers-Ms.O’Leary ○Transportation-Mr.McGraw-Need plan to move people to,from,and between events,parking plan,importance of multi-level government agency coordination.Need to budget for overtime of public safety ○Social Media Working Group -Vacant at this time ○Finance Committee-Mr.Tom Colatosti in discussion with the Town Manager about banking ●Other Updates ○Pop the Tent Events -Mr.Michelson contacted Lexington Farmers’Market and is awaiting a response ○Road Show-Ms.Roy-Lyons Club,Rotary CLub,Knights of Columbus,Lexington Relators Association ○Dr.Tung drafted an events form which is a place for groups to request inclusion in the Lex250 calendar ●Approve Minutes 5:50 pm-Commission members voted 15-0 to approve both sets of minutes ○July 26,2023 and August 30,2023 A motion to adjourn was made and approved by a roll call vote at 6:09 p.m. Respectfully Submitted,Jane Hundley 2