2023-02-09-CPC-min - Laserfiche WebLink

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1 Minutes for the Community Preservation Committee 2/9/2023 Remote Zoom Meeting Meeting ID: 978 3231 6352 Committee Members Present: Marilyn Fenollosa (Chair), Kevin Beuttell (joined at 4:07), David Horton, Lisa O’Brien, Bob Pressman, Mark Sandeen, Melinda Walker Committee Members Absent: Jeanne Krieger (Vice Chair), Bob Creech Other Attendees: Sandy Beebee (Capital Expenditures Committee Liaison), Carolyn Kosnoff (Assistant Town Manager-Finance), Cristina Burwell (Executive Director, Munroe Center for the Arts), Brian Healy (Architect), Bridger McGaw (Town Meeting Member) Administrative Assistant: Christopher Tierney Ms. Fenollosa called the meeting to order at 4:02 PM. 1. Disposition of distribution from State Budget Surplus: Carolyn Kosnoff, Assistant Town Manager for Finance, joined the Committee to discuss the additional $494,976 in revenue allocated to CPA from the State budget surplus. Ms. Kosnoff commented that State matching revenue from the original distribution rounds fell short of FY2023 estimates. The budget estimated a 38% state match in FY2023 and the actual match from the first three rounds was 31.45%. Ms. Kosnoff explained that the state only requires that a “good faith effort” be made when making yearly allocations to each of the buckets, and there is no requirement to correct any deficiency or surplus in the buckets once actual revenues are received. However, in this case, the $494,976 in surplus revenue mostly covered the shortfall that would have otherwise occurred in the current year budget. This resulted in a balance of $157,956 as the "bonus" payment for FY2023. Ms. Walker suggested that it would be appropriate to allocate an additional 10% of the "bonus" to each of the buckets. Mr. Beuttell left the meeting at 4:31. After a motion by Mr. Pressman was duly made and seconded the Committee voted by roll call (4-2,3 not present) to adopt the motion and place $50,000 from the State surplus into each of the 3 buckets ($150,000 in total) with the remaining $7,956 going into Unbudgeted Reserves. Whipple Hill Funding: During her time going over the State surplus, Ms. Kosnoff told the Committee that there would need to be some revision of the CPA motion for Town Meeting and that the Whipple Hill Trail Repair and Fire Access project would need to be put into a different bucket or else the amount of money remaining in the Open Space bucket would be negative, which is not allowable. Ms. O’Brien asked if the project could be split along multiple buckets, and Ms. Kosnoff said that it