2016-03-30-TCC-min - Laserfiche WebLink

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Minutes Town Celebrations Committee March 30, 2016 Cafe, 201 Bedford Street Members present Lorain Marquis, Rich McDonough, co-chairs; Diana Bishop; Suzanne Caton, Kim Coburn, Linda Dixon, Carol Flynn, Karen Gaughan, Paul Jenkins, Linda Levitt, Melanie Lin, Julie Miller, Wayne Miller, Henry Murphy, Bill Mix, Geetha Padaki, Sandy Podgorski, Gina Rada, Bob Tracey Members not present Cerise Jalelian, Sondra Lucente, Dave Taylor, Sam Zales Business The Chair declared that a quorum was present. The minutes of March 23, 2016 were approved as corrected. Brief Committee Assignment Reports Linda Dixon: Reported that approximately $12,000 received from sponsors so far. Linda is working with Dick Michelson to assign sponsors to marching units. Linda also reported that 27 parade ambassadors have volunteered so far. More outreach to schools will happen this week so more ambassadors are expected to volunteer. Paul Jenkins: Dave Taylor will be available to help on Patriots’ Day. Bob Tracey: Sent letter to Stop and Shop asking for 20 cases of water. Julie Miller: Reported that she spoke with Barry Cunha about the tickets he requested and gave the information to Cerise. Carol Flynn: Reported that the Girl Scouts requested that their location in the afternoon parade NOT be behind the Old Time Fire Engine because of health reasons. Karen Gaughan: Has made index cards for the new marching units. Parade marching order will be determined at the next TCC meeting on 4/6. Sandy Podgorski: No changes have been made to the calendar. Sandy will check to see if the parking map has been posted to the town web site yet. Geetha Padaki: Has contacted the IAAL about providing parade ambassadors. Geetha confirmed that she has communicated with the Bhakti group about expectations for their participation in the parade. Melanie: Forwarded a request for ambassadors to the CAAL mailing list. Wayne Miller: Reported that the VA bus will not participate in this year’s parade. Bill Mix: Asked what marching units need to do about their vehicles that will be in the parade. The committee agreed that the vehicle drivers need to be able to provide insurance and license information on the day of the parade. Diana Bishop: RSVPs are beginning to come in from the VIPs who received individual invitations. (22 invitations were sent.) Due date for RSVPs is next week.