2022-07-06-LEX250-min - Laserfiche WebLink

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Meet remotely Semiquincentennial Commission (Lex250) July 6,2022 Meeting Minutes Pursuant to notice duly filed with the Town Clerk,the Semiquincentennial Commission (Lex250)convened in a meeting via Zoom video conference on Wednesday,July 6,2022 at 3:36 pm as allowed by legislation (S.2475)extending the suspension of certain provisions of the Massachusetts Open Meeting Law. Present:Steve Conners (Reenactment Community),Cerise Jalelian (Town Celebrations Committee Representative),Mona Roy (Community Representative),Jillian Tung (Music &Arts Representative),Steve Cole (Community Representative),Bebe Fallick (Tourism Committee Representative),Barry Cunha (Business Representative),Suzie Barry (Select Board Member) 1.The meeting was called to order at 3:36 pm by Ms.Barry. 2.A motion was made by Mr.Cunha to accept the minutes of the June 16 meeting.The motion was seconded by Ms.Roy and approved by a roll call vote. 3.Ms.Barry provided an update of the status of state grant and budget update. a.Request for funding for membership in Rev 250,the penny machine,and for promotional items were not processed in time.Ms.Barry will discuss it further with the town manager. b.At the next Select Board meeting at July 25,Shields will provide an overview of their proposed work c.Additional funding needed for the website may come from ARPA funding. 4.Ms.Barry met with Henry Dane of Concord 250,an eleven -member commission and noted that in their structure,each commission member chairs a working group. 5.Ms.Barry led a discussion about timing of events during Patriots Day weekend of 2025. a.Concord would like Lexington to have all of our events on Saturday.Pros and cons were discussed. i.Mr.Conners said that the reenactment community is strategizing timing of important components,and that participation in the reenactment may be greater on Saturday. ii.Mr.Cole shared that compressing the time frame may present safety concerns. iii.Mr.Cunha said that a choice to move all events to Saturday may not be popular among community members. iv.Ms.Barry suggested that we discuss timing further with community members at our October kick-off meeting v.We discussed the possibility of collaborating with Concord on publicity. 6.Ms.Barry indicated that we need to make a brief (5 minutes)presentation at the Select Board meeting on July 25.The presentation should include an update regarding our activities and plans to date and should include a short slide set.Steve Cole,Steve Conners,and Mona Roy volunteered to prepare the presentation. 7.Update on working groups i.Ms.Barry discussed with Town Counsel process for including people in working groups. ii.Open-ended questions on the form may be helpful.