2015-05-28-TOUR2-Antony-min - Laserfiche WebLink

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Approved 7.1.2015 Minutes for Antony Working Group meeting of the Lexington Tourism Committee on May 28, 2015 Meeting began at 7:22 PM - -- adjourned at 9:28 PM Race: Parker Flom (Town Office Building, 1625 Massachusetts Avenue) Resent at meeting: Dawn McKenna, Kerry Brandin, Sandy Gasbarro, Marie - Tristan Rego, George Gamota, Tony Galaitsis, Kitty Galaitsis, Maureen Poole Absent: Christina Gamota, Colin Godfrey, Fred Johnson Documents available for review: 1. Minutes of April 9, 2015 2. Lexington- Antony Sister City Treasurer's Report, 12 April 2015 3. Letter to Dawn McKenna from Community Endowment of Lexington 4. Copy of Maureen's 5/22/15 email to Antony Working Group, replying to Kerry's 5/20/15 email Minutes The April 9, 2015 minutes were reviewed. Upon motion duly made and seconded, the April 9, 2015 minutes were approved as amended. Antony Park Update The Community Endowment of Lexington approved a grant for the Lexington- Antony Sister City group of $5000. An evaluation report is due by January 8, 2016. Park Status Report The trees will be replaced when all concrete and stone work is completed. In about 2 weeks, water will be brought in. DPW has a contractor to begin Phase II within the $10,000 budget for hardscape. Dave Pinsonneault and the Tree Warden, Joel, along with Lynne Giescke from Studio 2112 will meet with the contractor who will be doing the Phase II work. It should take 3 weeks from when "shovel is into ground" to finish Phase II. We are waiting for Dave P. to give us the actual cost of the sprinkler, which may be less than the $6000 that has been set aside. We will need to raise money for etchings on center flat stone and levels of contributions of people. Plaques for benches will be done by the town. No letters for fundraising will be sent out now. Awaiting quotes for specific things needed for Phase III. The $10,000 includes benches and plants we have already. Walkways will be crushed stone. The town will help with what they can do. The project is managed by the town, hiring contractors for some parts, doing work internally for other parts. There was a discussion about putting up a banner to identify the construction site. Considerations included timing of such a sign (now, or wait until stone work is done) - -- size -- -cost. A motion was duly made and seconded that Kerry look into the cost of a temporary sign for Antony Park, how long it would take to make, and the cost, to be put up at the time that Phase II begins. The motion passed by a vote of 7 to 1. Treasurer's Report The 5/15/15 balance including planned (committed) spending was $2,049.83. Added to this will be the grant check of $5,000, on June 5, 2015. Included in the discussion of finances, there was a question about the validity of $6,000 going to Studio 2112. Dawn will make an inquiry regarding this expense.