2015-03-11-TOUR2-Antony-min - Laserfiche WebLink

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Approved April 9.2015 Minutes for Antony Working Group meeting of the Lexington Tourism Committee on March 11, 2015 Meeting began at 7:10 PM - -- adjourned at 9:15 PM Place: Originally expected to be held in the Parker Room (Town Office Building, 1625 Massachusetts Avenue). Meeting was moved to the Selectmen's Meeting Room. Present at meeting: Fred Johnson, Kerry Brandin, Kitty Galaitsis, Tony Galaitsis, Sandy Gasbarro, Christina Gamota, George Gamota, Marie - Tristan Rago, Cathy Sullivan, Maureen Poole Absent: Dawn McKenna Documents available for review: 1. Minutes of February 4, 2015 2. Tony's suggested edits for Minutes of February 4, 2015 3. Work Schedule /Sign -up sheet for Voyages en Francophonie on March 14th 4. List of Items to bring for VEF on March 14th 5. Sheet — "Antony Fundraising Goals 2015" 6. Lexington- Antony Sister City Treasurer's Report, 28 February 2015, DRAFT FOR REVIEW 7. 2 sample letters regarding solicitation of funds for Antony Park 8. Letter from Tony regarding his submission of Agenda Item - -- Designation of a new person responsible for finalizing and submitting the LASCA meeting minutes to the Town Clerk's office. 9. Letter from Tony regarding his submission of Agenda Item - -- Planning the date and events for the official Dedication of the Antony Park. Minutes The 2/4/15 minutes were reviewed and modified. Upon motion duly made and seconded, the February 4, 2015 minutes were approved as amended. Maureen will make the changes and send a final draft to all present within 48 hours (by March 13th, 9 PM). Recipients have the next two days to review the final draft. If no errors in amending are found, the minutes will then be ready for posting on Monday, March 16tH Question of "who" will post them led to discussion of Tony's proposal to appoint 1 or 2 members to submit the final copy to the Town Clerk's office. If the ultimate responsibility for such posting is with the chair, could the chair designate someone to help her out with this routine task. Kerry will contact Lisa Maguire about whether this could be done to lighten Dawn's load. This idea of appointing 1 or 2 members to help facilitate posting of the minutes will be continued and addressed in the next meeting. Another suggestion was that if LASCA had its own chair, that person could be tasked with sending the minutes to the Town Clerk for posting. No one volunteered, but this concept will fit into the discussion of posting at the next meeting. Voyages en Francophonie Marie - Tristan described the plans for March 14th in great detail: the countries and artists involved; publicity; 2 different passports this year; puppet shows; song writing workshops; African storyteller; concerts at the end; wonderful foods - -- and so much more. Plan is to provide materials, written and visual, to Jim Shaw. She described some of the difficulties in "borrowing" tables from the Town this