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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting December 15, 2022 Page 1 of 2 Location and Time: Remote Meeting; 8:00 A.M. Members Present (remote participation): Charles Lamb, Chair; David Kanter, Vice−Chair & Clerk; Sandy Beebee; Mike Boudett; Rod Cole (joined at 8:03 a.m.); & Lisah Rhodes Members Absent: None Other Present: Jim Malloy, Lexington Town Manager; Carolyn Kosnoff, Assistant Town Manager for Finance; Katharine “Kat” Labrecque, Lexington Budget Officer; Glenn Marker, Chair, Appropriation Committee Documents Presented: • Notice of Public Meeting/Agenda CEC Meeting, December 15, 2022 • This Committee’s Spreadsheet of the Fiscal Year (FY) 2024–FY2028 Capital Improvement Projects/Programs (CIPs) with General Comments (the Spreadsheet) Reflecting All Pending General Comments and CIP−Specific Comments By This Committee. Call to Order Mr. Lamb called this Remote (Virtual) Meeting, which had been posted as such, to order at 8:00 A.M. As the Committee members and the others joining this meeting had been previously advised of the special conditions of this meeting, he passed on repeating them (i.e., the authority to not require a physical presence of a quorum and other selected terms under the Open Meeting Law had, by legislation Governor Charles D. Baker signed on July 16, 2022, their expiration extended to March 31, 2023.) Mr. Lamb advised that materials provided electronically to the Committee or presented at the meeting, would be available upon request and are those listed in the Minutes as Documents Presented. Any votes during this meeting would be taken by a roll call. Further, this meeting would be recorded to assist in preparing Minutes, and the recording would be deleted once the Minutes are approved. By individual conversations to them, Mr. Lamb accomplished a roll-call attendance and determined five members are present. (Mr. Cole soon arrived so all members were then present.) Discussion of the Spreadsheet Feedback Provided by this Committee to the Town’s Town Manager and his Finance Department Staff Mr. Lamb opened the discussion by suggesting it would be welcomed if Mr. Malloy leads off the discussion as the Spreadsheet had been supplied prior to this meeting so its contents could be considered before Mr. Malloy “locks-up” his FY2024 Preliminary Recommended Budget & Financing Plan” (known as the “White Book”). Mr. Malloy accepted the lead, but he said that as some elements on the Committee’s inputs were more applicable to the operating side, he asked that Ms. Kosnoff address those first— which she then did. Ms. Kosnoff acknowledged and welcomed the broad range of Spreadsheet comments and other matters dealing with operating matters (e.g., how presentations of CIPs data and other elements could be enhanced). She will look forward to finding how at least some of them can be implemented, but acknowledged that the preparers are already under great pressure to generate the CIPs in the time and duration prescribed to do it. She would also look into how