2023-02-15-REC-min - Laserfiche WebLink

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2 39 MARRETT ROAD, LEXINGTON, MASSACHUSETTS 02421 4. Recreation Committee Email Correspondence Claire Sheth reported to the Committee about the emails that were received over the past month. There was one email in opposition of the proposed bike pump track near Kinneens Park. There was some chatter about the proposed capital improvement project at Lincoln Park, two were in favor of lights and one abutter who was unaware of the meeting, which Melissa Battite, Director of Recreation and Community Programs replied to. Ms. Sheth created a folder for the Lincoln Park Master Plan, which most people spoke favorable of. Other emails included a message that there were geese on the Res beach and notifications about the Lincoln Park community meetings. 5. Hard Court Reconstruction Project – Activitas Meg Buczynski from Activitas provided the Committee with an update on the bid results for the Gallagher and Farias Courts reconstruction project. The bid opening was held on Thursday, February 2nd and a copy of the bid tabulation sheet is attached to the meeting minutes. Three bids were received with Argus being the apparent low bidder. Bids are good for 30 days. Ms. Buczynski indicated that she has worked with Argus before and that they have positive references. Classic Turf is the sub-contractor that will install the post-tension courts. In looking at the bid tabulation sheet, the base bid is slightly higher than the budget. With Alternate #1, which is the deduct of asphalt instead of post-tension for the Farias Courts, the project falls within budget. Ms. Buczynski emphasized the importance of having contingency set aside going into the project. The discussion then focused on the other alternates up for consideration:  Alternate #1 – asphalt in lieu of post-tension concrete at Farias Courts only  Alternate #2 – water bottle filling station next to the basketball courts  Alternate #3 – ballnetting behind the basketball courts  Alternate #4 – windscreens at the Gallagher Courts  Alternate #5 – storage shed In all scenarios, Argus is the low bidder. Ms. Buczynski recommended accepting Alternate #1. She was also going to check with the contractor to see when the latest the decision on the basketball courts (asphalt vs. post-tension) can be made. Members of the Committee to ask questions and make comments. Ms. Buczynski is confident that the 5% contingency is enough. Regarding the life cycle for each material, post-tension concrete has a 20-25-year warranty with the likelihood of lasting considerably longer than 20 years with proper care and being resurfaced along the way. By comparison, asphalt courts have a 1-year warranty and generally last 10-12 years before cracking. The Gallagher Courts were constructed in 2000 and the Farias Courts were last resurfaced in 2009/2010. Ms. Buczynski stated that construction is set to begin right after the Lexington High School tennis season ends this spring. Surfacing cannot start much after October 1st due to the cold temperatures. The goal is to be completed by the middle of November so the courts are playable for Spring 2024. If Alternate #1 is accepted, Melissa Battite indicated that an update can be given to the Community Preservation Committee (CPC) and she reminded the Committee that alternates must be accepted in order. Staff supports Ms. Buczynski’s recommendation to accept Alternate #1. Renen Bassik asked if there is data on the demand for the other alternates. Ms. Battite said that the inclusion of alternates was based on staff recommendations and feedback received from stakeholders during the design process. Alternates will be decided in the field by staff (DPW and Recreation & Community Programs), the consultant (Activitas), and the contractor (Argus). Windscreens generally come out of the operating budget and Ms. Buczynski reminded the Committee that sound dampening measures were included in the base bid. At the conclusion of the discussion, Lisa O’Brien made the following motion: “The Recreation