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02/02/2023 AC Minutes 1 Minutes Town of Lexington Appropriation Committee (AC) February 2, 2023 Place and Time: Remote Participation: in accordance with “An Act Relative to Extending Certain State of Emergency Accommodations”, signed into law by Gov. Baker on July 16, 2022, communication took place via a Zoom teleconferencing session that was open to the public; 7:30 p.m. Members Present: Glenn Parker, Chair; Sanjay Padaki, Vice-Chair; Anil Ahuja; John Bartenstein; Alan Levine, Secretary; Eric Michelson; Carolyn Kosnoff, Assistant Town Manager, Finance (non-voting, ex officio) Member(s) Absent: Sean Osborne; Lily Manhua Yan Other Attendees: David Kanter, Capital Expenditures Committee At 7:34 p.m. Mr. Parker confirmed attendance by roll call and stated that the meeting was being recorded for the purpose of creating minutes. Mr. Michelson agreed to take minutes in the absence of a recording secretary. Announcements and Liaison Reports Mr. Parker reported that he emailed the agenda of the upcoming Select Board meeting to the Committee. He also sent Committee members new links to the Appropriation Committee’s page on the Town of Lexington’s website. He then went to our page and shared his screen to show the new file structure for the Committee’s document-sharing pages. Currently, Mr. Parker is the only Committee member with permission to modify the Committee’s pages; he proposed giving such permission to the other Committee officers. Annual Town Meeting Report and Articles Mr. Parker has posted a skeleton draft of the Annual Town Meeting (ATM) 2023 report on Wdesk. The draft report contains each of the articles we intend to report on. Currently each article has the wording from the draft warrant. He then reviewed the procedures for using Wdesk. Article authors and reviewers will have editing rights for their sections, and all committee members will be able to add comments to any part of the report. He also described how members can use Wdesk features including the document history, and also noted that the “publish” function must be exercised to update links. The Committee then began a discussion about what is needed to gather the information necessary to evaluate the articles to be reported on and to complete our ATM report. It was suggested that the following people be invited to attend upcoming meetings: Town Manager Mr. Malloy, Facilities Director Mr. Cronin, Public Works Director Mr. Pinsonneault, a representative from the Lexington Public Schools, and a representative from Minuteman Regional High School. The Committee was asked to suggest questions to ask each person. This is a summary of that discussion: Mr. Malloy – steps taken to balance the FY24 budget; Program Improvement Requests (PIRs) requested and deferred; LexPress; trash collection – details of new contract, food composting, recycling programs and trends, establishment of revolving fund Mr. Cronin – solar initiatives, energy expenses, capital planning issues