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1 / 3 <br />Lexington Historical Commission <br />Meeting Minutes <br />November 16, 2022 <br /> Meeting Conducted by Remote Participation <br />Commissioners Present: Susan Bennett, Chair, Diane Pursley, Marilyn Fenollosa, Wendall Kalsow, David <br />Kelland. <br />Commissioner Absent: <br />Associate Commissioners Present: Robert Rotberg. <br />Staff Present: Siqing Pan, Department Assistant <br />Chair Susan Bennett called the November 16th, 2022 Historic Commission meeting to order at 7:00 pm. <br />AGENDA ITEM #1 (7:00pm): Vote to approve CPC funds for town records <br />APPLICANT (S) PRESENT: Alethea Yates, Town Archivist <br />ABUTTER(S) PRESENT: <br />DOCUMENT(S): 3 large volumes including collections of maps, plans, engineering drawings, other assorted <br />graphical documents. Date range 1850-1912. <br />SUMMARY: <br />Alethea Yates, Town Clerk, introduced these documents and requested the Board approve them as historic resources <br />eligible for CPC funding. <br />HC COMMENTS: <br />Ms. Fenollosa clarified that the Historical Commission’s role is to find whether the documents are historic <br />resources. The role of the CPC is to vote on 11/17/2022 whether or not to recommend to Town Meeting that the <br />conservation of these items be funded. Town Meeting will ultimate decide whether to approve the funding <br />requested. <br />Ms. Bennett inquired whether the $35,000 funding requests includes digitization and where the books will be <br />conserved. Ms. Yates stated that all work has been done through the Northeast Document Conservation Center in <br />Andover. We have 5-year contract with them now. <br />Ms. Pursley inquired whether the digitized documents will be publicly available. Ms. Yates stated all digitized <br />documents will be publicly available via Public Records Portal, except confidential files. <br />Mr. Rotberg inquired how many more Town records remain to be conserved. Ms. Yates stated it is hard to predict <br />because there hasn’t been a full survey for those documents. Mr. Rotberg recommended there should be a 10-year- <br />plan for digitizing documents. <br />MOTION: <br />Mr. Kalsow made a motion to approve the three books of documents as described from 1850 to 1912 including <br />oversize plans, maps and other graphical drawings be determined as significant historic resources in the <br />history of archeology architecture culture of Lexington. Mr. Rotberg seconded.