2022-03-24-RB-min - Laserfiche WebLink

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RECEIVED 022 01 Juin, 58 Ilain't TOWN CLERK Minutes of the March 24, 2022 Retirement Board meeting: LEXINGTON MA Present: Robert Cunha,Joseph Foley, Carolyn Kosnoff, Marguerite Oliva, and Jim Condon Absent: Alan Fields, Frederick Weiss The Lexington Retirement Board met remotely through Zoom tele-conferencing during the Covid-19 Pandemic. The Town Clerks Office posted the meeting, which included the information for any interested party to join the call. Robert Cunha, Joseph Foley and Carolyn Kosnoff were present for this meeting. Fred Weiss and Alan Fields were unable to attend. Chairman Robert Cunha called the meeting to order at 8:30 am. The Board accepted the 033122 Warrant and the March payroll. The February minutes and January financials were reviewed and approved. Robert Cunha reviewed the March agenda will the Board members and staff in attendance. A Military buyback request was put before the Board for approval. Mr. Michael Donahue requested to purchase four (4) years of Military time over the course of ten (10) years. Total cost would be $21,546.68. A financial issue is why Mr. Donahue requests the lengthy buyback. Robert Cunha made the motion to approve the buyback over ten (10) years, which was seconded by Joseph Foley, and approved by Carolyn Kosnoff. Mr. Donahue will be notified on this approval as to when buyback deductions will commence. The matter regarding Joseph O'Leary matter is still pending. There has been no word from the court system or the Law Offices of Michael Sacco as to where this matter stands. The Board was presented an issue regarding a retiree having been charged too little for insurance over the past three (3) years. This stems from an issue with how the computer system in the Retirement Office books health plans and the HR Department in Town and how they monitor plans. Due to miscommunication between the two departments, Human Resources requests we ask the retiree to payback the amount which should have been paid. The Retirement Office states it would be unfair to charge the retiree roughly$1,000.00 for a mistake they had no wrongdoing in. The matter has been tabled until the April meeting. This will provide the two departments more time to figure out what would be best in such a rare case. The notice of Claim and Demand for payment in the Robert Magarian matter is still unresolved as of this Board meeting on Thursday, March 24, 2022. The Law Offices of Michael Sacco will update us as information becomes available. A brief discussion was held amongst Board members and staff regarding a more suitable time frame to mail the Annual Benefit Verification forms to our retirees. This comes from a retiree stating how difficult it is for retirees to go out in January and February to have the form notarized during rough winter conditions. The Retirement Board staff asked if it would be possible to mail the annual mailing to April. Our Board members will permit this change,