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60 The Appropriations Committee held a meeting at 7:30 P.M., on Wednesday, June 24, 1970, in the Bird Room, Cary Memorial Hall, Lexington. Present were Chairman Edward E. Furash, Jack L. Mitchell, Vice Chairman, Levi G. Burnell, J. Harper Blaisdell, Howard Levingston, Richard M. Perry, Comp- troller and Donald B. White. Town Manager Walter O'Connell joined the meeting and advised that there were no Reserve Fund requests at this time. Upon motion duly made and seconded, it was VOTED to go into Executive Session. The numbered items on Chairman Furesh' s letter of agenda, dated June 18, 1970. was taken up as follows: Items 1 and 10, were discussed together. Overtime, anticipated, must 74-717)77773-7 Mr. O'Connell before incurred, and emergency overtime must be explained after. Purchase orders in excess of $50. must now be ap- proved by T. Mgr. before issuance . The latter step was taken as a move toward centralized purchasing and encumbrance accounting. Item 2. Recreation Committee items were discussed, and the "Res" problems pointed out. The T. Mgr. is presenting a plan to the Selectmen next week for policing the area. It is possible that the swimming season may have to be shortened to provide sufficient funds for this, or a Reserve Fund request may be necessary. amit Discussed school bussing. Mr. O'Connell commented on over-all school budget and he is starting to take exception to some of their expenditures . Item Personnel :. Board ideas of the Appropriation Comm. were dis- cussed. Mr. O'Connell stated, at this time, that he leaned toward an informal Board rather than a By-Law Board - that he strongly saw the need for definitive published personnel policies and procedures, and he hoped to start working on them and job descriptions shortly. Item 6. Discussed annual budget submission for next year. According tor`Town Manager Act, the Town Manager is to submit a detailed annual budget to the Selectmen by December 1. Capital expenditures is due by September 15. Item 7. New proposed budget sheets were presented by D. Perry, Comp- troller. After discussion and minor revisions, it was decided to pre- pare sample proposed budgets, mail them with the agenda for the next meeting, and finalize the form at that time. Item 8. Mr. O'Connell reported on progress of purchases of land ap- proved by Town Meeting, and stated that Woburn Street land was in pro- cess. A general discussion was held as to Land purchase Articles and information that must be presented before this Committee can act upon them prior to Town Meeting. Items 3 and 9 were postponed to a future meeting. The next meeting is scheduled at 7:30 P.M., on Monday, July 20, 1970 The meeting was adjourned at 10:130 P.M. Respectfully submitted, Richard M. Perry Comptroller