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2022-02-10-TREE-min
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2022-02-10-TREE-min
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3/21/2022 4:01:29 PM
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2022
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Town Clerk
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Tree Committee Meeting Minutes February 10, 2022
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Review of <br /> New Tree Permit Viewpoint Implementation <br /> Summary <br /> At the Lexington Tree Committee meeting of January 13, the Committee reviewed the new <br /> implementation of the Viewpoint Tree Permit. Primarily because the implementation does not support <br /> the collection of information about individual trees in machine readable, digital format, we took the <br /> position that the current on-line implementation of Article 33 passed at Annual Town Meeting 2021 <br /> does not reflect the intent of the article and the will of Town meeting. <br /> Background/Motivation <br /> In the summer/fall of 2020, a joint working group of Tree Committee and Sustainable Lexington <br /> members developed proposals for articles for 2021 Annual Town Meeting. One of these proposed <br /> articles was motivated by the recognition that it was difficult to collect detailed information about trees <br /> removed under the Lexington Tree Bylaw as well as about trees remaining on the site. The only <br /> method of obtaining this information was to review each plot plan— a time consuming and error prone <br /> process. We realized that a solution to the problem was to require applicants for a demolition or <br /> building permit to input itemized information about trees on the property into the Viewpoint Permit <br /> system. We also recognized that as with building permits, before a certificate of occupancy should be <br /> issued, a second set of information (a"post-build survey") should be input by the applicant that would <br /> reflect what actions were actually taken on the property—trees removed and trees planted as <br /> mitigation. The post-build survey is important because it is often the case that tree removal/replanting <br /> plans change as a project progress. <br /> In the course of developing our article we recognized these side benefits to the proposed approach: <br /> • Accuracy- Less chance for error in determining fee and mitigation requirements. Instead of calculating <br /> these based on examination of the plot plan, this information would be captured in digital format and <br /> payments/replanting would be calculated automatically—an improvement over the error prone <br /> method of the Tree Warden doing this in the field. <br /> • Provision of an audit trail—Citizens often raise questions about"what happened" at a construction site <br /> in their neighborhood. The proposed solution would allow them to view this information easily on-line <br /> and remove their doubts without burdening the Tree Warden or Tree Committee members with their <br /> questions. <br /> • Applicant accountability—the applicant would be accountable for information entered as is the case <br /> for other components of building permits (plot plans, construction plans, etc.) Thus, any discrepancies <br /> cannot later be attributed to the Tree Warden. <br /> With all of this in mind, after discussion with DPW personnel, Select Board members and others, we <br /> proposed Article 33 in 2021 Town meeting. It was passed by a vote of 160 yes, 16 no, 9 abstain. <br />
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