2022-03-03-AC-min - Laserfiche WebLink

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03/03/2022 AC Minutes (e) Center Playground Bathrooms and Maintenance Building Renovation: The design is being reconsidered. Voting was deferred (k)LexHAB — 116 Vine Street Construction Funds: Mr. Parker reported that the cost estimate for this project has gone from $5.3 million to $5.7 million. The CPC has not yet taken a position on this $400,000 increase. Ms. Kosnoff reported that the CPC has available funds, but if the CPC doesn't approve the increase, there are funds in the Affordable Housing Stabilization Fund that could be used, and/or it may be possible to use American Rescue Plan Act funds. This was left pending. • ATM Article 16: Appropriate for Public Facilities Capital Projects (h) Town Pool Water Heater Replacement: Mr. Parker and Ms. Kosnoff explained that the appropriation request under Article 16(h)was originally for a fossil fuel operated replacement water heater, but it is now going to be for the design of an electric option, a project unlikely to need all of the $31,000 being requested. If the current water heater fails during this process, operating funds would be used to repair or replace it. Transitioning to an electric hot water heater is expected to cost substantially more than continuing with a fossil fuel operated heater. A motion was made and seconded to recommend approval of Article 16(h). The motion was approved by roll call vote. VOTE: 8-0 • ATM Article 18: Rescind Prior Borrowing Authorizations: Ms. Kosnoff reported that there will be authorizations to rescind; she will provide the information. This article is on the consent agenda. • ATM Article 19: Establish, Amend, Dissolve and Appropriate To and From Specified Stabilization Funds: Ms. Kosnoff agreed to provide the information, which is needed before voting. • ATM Article 20: Appropriate for Prior Years' Bills: Bay State, a family-owned energy consulting company that retired during FY2021, failed to issue its final invoice until January 2022. The services were provided, and $6,261.75 is owed. The funds will be taken from a set aside of$200,000 for current year needs. This article is on the consent agenda. • ATM Article 21: Amend FY2022 Operating, Enterprise and Community Preservation Act (CPA)Budgets: Ms. Kosnoff reported on three components that will be part of this article: ➢ A request for approximately $20,000 to hold a June 2022 referendum vote on funding the new police station. ➢ A request to reallocate the recently received CPA State funds because the town received $790,261 (45.5% State match rather than 30%) more than anticipated. ➢ A request that approximately $130,000 from the Recreation Enterprise retained earnings be moved into the Reserve Fund to reimburse for a Reserve Fund transfer request that is to be made by Melissa Battite, Recreation and Community Programs Director. Getting the funds from the Reserve Fund will allow the Recreation Department to replace and/or repair equipment that sustained water damage at the golf course before the start of the golf season. A motion was made and seconded to recommend approval of this article, contingent on getting the exact numbers. The motion was approved. VOTE: 8-0 • ATM Article 22: Authorized Capital Improvements: It is expected that this article will be indefinitely postponed (IP'd). This article is on the consent agenda. • ATM Article 23: Appropriate from Debt Service Stabilization Fund: Ms. Kosnoff explained that FY2023 is the last year that an appropriation will be taken from this fund for the final debt service payment, which is greater than the amount in this fund. Because interest 2