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RECEIVED 2222 13 @°"Wo, "7:23 Il u.mn 1`0 W N C @. K MEETING MINUTES BOARD OF REGISTRARS LEXINGTON M July 23, 2021 The meeting of the Board of Registrars was called to order at 8:30 a.m. in the Robbin Room in the Cary Memorial Building, 1625 Massachusetts Avenue. Present: Registrars, Gordon Jones, Chair, Judy Moore, Mark Vitunic and Town Clerk, Nathalie Rice. The meeting was brought to order at 8:30 a.m. Election of Chair: MOTION: That Gordon Jones be appointed as Chair of the Board of Registrars for the upcoming 2021-2022 year. Motion approved. Mr. Jones abstained from the vote. Approval of Assistant Registrars and Signature Stamp Authorizations: MOTION: That the following staff of the Town Clerk's Office be designated as Assistant Registrars: Dianne Sperber, Lisa Maguire, Kelley Cutone-Clair and Gina Carme and that use of the Board of Registrar signature stamp with the names of Gordon M. Jones III, Judy E. Moore, Mark R. Vitunic, Nathalie L. Rice and Dianne Sperber be approved for the purposes of certification of petitions, nominations, and attestations. Motion approved. Review and Recommend 2021-2022 Election Officer Appointments: MOTION: That the Board review the List of 232 Election Officers for the 2021-2022 year, endorse and forward the list to the Board of Selectmen for appointment. Motion approved. Discussion of Upcoming Elections and Reflection on the 2020 Election Year: Ms. Rice updated the Board on upcoming elections. The Town's Annual Election will be March 7, 2022, with the voter registration deadline currently set at February 15th. Ms. Rice discussed the 2020 Election season with the Board, noting the enormous workload of the 2020 State Primary and 2020 General Election. She said it is likely Mail-in voting will be signed into law for state elections. Despite having developed procedures for Mail-in voting, Ms. Rice stated that Mail-in voting creates a great burden, which cannot all be assumed by seasonal Election Workers. Discussion of Retirement of the Town Clerk: Ms. Rice discussed her retirement in mid-September with the Board. Mr. Jones offered to have a Board member sit on the interview panel for the new Town Clerk if desired by the HR department. Members agreed that Ms. Moore or Mr. Jones would be good choices; Mr. Vitunic expressed interest, but declined participation due to the time commitment. 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420