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RECEIVED kdkk kd Jain, 9AA, ain't 01/19/2022 AC Minutes TOWN CLERK LEXINGTON MA Minutes Town of Lexington Appropriation Committee (AC) January 19, 2022 Place and Time: Remote Participation: in accordance with Section 20 of Chapter 20 of the Acts of 2021 "An Act Relative to Extending Certain COVID-19 Measures Adopted During the State of Emergency", communication took place via a Zoom teleconferencing session that was open to the public; 7:30 p.m. Members Present: Glenn Parker, Chair; Sanjay Padaki, Vice-Chair; Alan Levine, Secretary; Anil Ahuja; John Bartenstein; Eric Michelson; Meg Muckenhoupt; Lily Manhua Yan; Carolyn Kosnoff, Assistant Town Manager, Finance (non-voting, ex officio) Member(s)Absent: None Other Attendees: Deepika Sawhney, School Committee; David Kanter, Capital Expenditures Committee liaison Mr. Parker called the meeting to order at 7:34 pm, reviewed the authorization for meeting remotely, and stated that the meeting was being recorded for the purpose of creating minutes. Announcements and Liaison Reports There were no reports. AC Report Preparation for the 2022 Annual Town Meeting (ATM) and the Special Town Meeting (STM) 2022-1 Mr. Parker reported that he had set up the shell for this Committee's report to the ATM using WDesk. All Committee members have accounts and should log in to use this resource. He reviewed the WDesk features that will be particularly useful during the report's preparation. There was discussion about adhering to Open Meeting Law requirements during the preparation of the report. Mr. Parker plans to restrict access to each section of the report, allowing only the author and reviewer to write and edit the material. This avoids having a quorum, outside of a posted meeting, editing any part of the document. It was agreed that in the days prior to each AC meeting, a snapshot of the draft document would be available on this Committee's shared documents on the Town's website, providing the basis for discussion at the meeting. There should be no such discussion outside of a posted meeting. It was also agreed that only Mr. Parker and Mr. Padaki would have edit access to the whole document during its development, but during its final review, this function would be extended to those individuals making final non-substantial edits. Fiscal Year 2023 Town Manager's Preliminary Budget & Financing Plan (White Book) It was agreed that staff had done an excellent job in preparing the White Book. In response to questions, Ms. Kosnoff s comments included the following: • In addition to adding dedicated revenue to the Capital Stabilization Fund (CSF), there are plans to continue adding surplus revenue and/or expense turn-backs into the CSF but the amounts are unpredictable so cannot be identified at this time. This can be better clarified in future budget presentations. • Inflation will lead to budgetary challenges, particularly for capital projects, if it remains above 2.5%, because of Proposition 2'/z restrictions. 1