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RECEIVED 01/05/2022 AC Minutes kdkk kd Jain, 912 ui °m TOWN CLERK LEXINGTON MA Minutes Town of Lexington Appropriation Committee (AC) January 5, 2022 Place and Time: Remote Participation: in accordance with Section 20 of Chapter 20 of the Acts of 2021 "An Act Relative to Extending Certain COVID-19 Measures Adopted During the State of Emergency", communication took place via a Zoom teleconferencing session that was open to the public; 7:30 p.m. Members Present: Glenn Parker, Chair; Sanjay Padaki, Vice-Chair; Alan Levine, Secretary; Anil Ahuja; John Bartenstein; Meg Muckenhoupt; Lily Manhua Yan; Carolyn Kosnoff, Assistant Town Manager, Finance (non-voting, ex officio) Members)Absent: Eric Michelson Other Attendees: David Pinsonneault, Director of Department of Public Works (DPW); Melissa Battite, Director of Recreation and Community Programs; Lisah Rhodes, Vice-Chair, Recreation Committee; Deepika Sawhney, School Committee; David Kanter, Capital Expenditures Committee liaison Mr. Parker called the meeting to order at 7:33 pm, reviewed the authorization for meeting remotely, and stated that the meeting was being recorded for the purpose of creating minutes. Announcements and Liaison Reports Mr. Levine, Ms. Kosnoff, and Ms. Sawhney concurred that the Massachusetts School Building Authority (MSBA) had postponed until March 2022 making final decisions on the 2021 submittals of statements of interest for school building projects that pursue potential MSBA grants. Ms. Kosnoff added that the timing for an appropriation request for a Lexington High School feasibility study would be based on the MSBA determinations. Mr. Padaki reported that he and Mr. Parker had attended an Open Meeting Law training session. It appears that this Committee's use of the Town's website for posting its draft minutes and documents used at meetings is effective in meeting regulations. Mr. Parker plans to verify this. Pine Meadows Golf Course Garage, Potential Reserve Fund Transfer Melissa Battite reported that the underground garage at the golf clubhouse has been used to store equipment, including electric golf carts. Over the years, ground water would periodically seep in, but flooding during the past season affected the heating system and periodically triggered the need to find an alternative area for parking and recharging the golf carts. A plumber determined that the drainage line had collapsed, and the Conservation Department reported that the water needs to be pumped into a catch basin, rather directly into the brook, to meet current codes. The plan is to use a catch basin that is currently in the parking lot. It has been estimated that the needed repairs would cost at least $130,000. Engineering staff is working with the Town's drainage contractor to further refine the project. The goal is to complete the repairs before the golf season begins in the spring, or as soon thereafter as possible. Resources for funding the project were discussed, as follows: • A Reserve Fund transfer: This can be for either capital or operating expenses but must be for an "extraordinary and unforeseen" expenditure. This requires approval by this Committee, and such transfers are traditionally approved in conjunction with the Select Board (SB). • The Recreation Enterprise Fund: This fund currently does not have adequate resources. 1