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RECEIVED11/08/2021 AC Minutes 2021 23 IIMov, 4, d Ipi7"i TOWN CLERK Minutes LEXINGTON MA Town of Lexington Appropriation Committee (AC) November 8, 2021 Place and Time: Remote Participation: in accordance with Section 20 of Chapter 20 of the Acts of 2021 "An Act Relative to Extending Certain COVID-19 Measures Adopted During the State of Emergency", communication took place via a Zoom teleconferencing session that was open to the public; 7:00 p.m. Members Present: Glenn Parker, Chair; Alan Levine, Secretary; Anil Ahuja; John Bartenstein; Eric Michelson; Meg Muckenhoupt; Lily Manhua Yan; Carolyn Kosnoff, Assistant Town Manager, Finance (non-voting, ex officio) Members)Absent: Sanjay Padaki, Vice-Chair Other Attendees: Sara Arnold, Recording Secretary Mr. Parker reviewed the authorization for meeting remotely, noted that the meeting was being called to order at 7:03 p.m. on November 8, 2021, stated that the meeting was being recorded for the purpose of creating minutes, and confirmed attendance by roll call. Caucus Protocol During Special Town Meeting (STM) 2021-1 Mr. Parker reviewed procedures for using Google Chat during the STM and verified that everyone could participate. He asked that communications be limited to critical committee business. Updates on Motions for Financial Articles for the STM Mr. Parker reviewed the protocol for responding to questions that may be addressed to this Committee during the STM, with particular reference to articles that are going to be recommended for indefinite postponement, which is the case for two of the articles. There was discussion about Article 5: Appropriate for Police Station Architectural Design and Swing Space Construction, as follows: • Questions have been raised about the appropriateness of appropriating funds for the swing space construction before the police station design and debt exclusion votes are completed. • There is an amendment that may be presented at the STM to separate the swing space construction appropriation request for $670,000 from the request for design funds for a new station. • If brought to the floor, this Committee will be asked for its recommendation on the amendment. • The current schedule for this project has bids going out early in the new year, with the debt exclusion vote likely occurring in May 2022. This would allow construction of a new police station to start shortly after the debt exclusion vote, assuming it passes. This schedule is only possible if the swing space is prepared in advance. • Construction costs are likely to increase with delays, particularly if bid documents are issued in the summer. It was agreed that this Committee would caucus using Google Chat to determine its response if an amendment is proposed. Minutes of Prior Meetings It was agreed to meet tomorrow evening at 7 p.m. to vote on the October 27, 2021 AC minutes. 1