2015-10-07-TCC-min - Laserfiche WebLink

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Minutes Town Celebrations Committee October 7, 2015 Cafe, 201 Bedford Street Members present Lorain Marquis and Rich McDonough, Co- Chairs; Suzanne Caton, Kim Coburn, Linda Dixon, Linda Levett, Julie Miller, Bill Mix, Henry Murphy, Sandy Podgorski, Bob Tracey Members not present Carol Flynn, Karen Gaughan, Cerise Jalelian, Paul Jenkins, Melanie Lin, Sondra Lucente, Wayne Miller, Geetha Padaki, Dave Taylor, Sam Zales. Business • Meeting was called to order at 7 p.m. Lorain declared that a quorum was present. • The minutes of September 23, 2015 were approved. Dance Around the World, Saturday, October 24, 2015, Lexington High School • Kim Coburn gave an update on plans for this program. The planning committee is meeting weekly on Tuesday evenings at 7:30 at the Community Center. • Kim made a request for volunteers to help with public relations and advertising; decorating; and working the night of the performance on many details. Veterans' Breakfast, Saturday, October 31, 2015, Keilty Hall • Inviting the Police Color Guard to the breakfast was discussed. It was decided not to invite them to the breakfast because the Lexington Minutemen will post the colors at the breakfast. Lorain will ask Paul Jenkins to confirm that the Police Color Guard will participate in the Veterans Day parade. • The William Diamond Jr. Fife and Drum Corp will perform the National Anthem. A boom box will be needed to play the service songs at the breakfast. • TCC members will all sit at different tables at the breakfast. • VIP Guests: Linda and Lorain will create a list of VIPs to be seated at the VIP tables at the breakfast. Lorain is still waiting for confirmations from a number of VIPs that they will be attending. It was determined that at least 2 tables will be needed for the VIPs. Linda volunteered to assist in creating a seating plan for the VIP tables. • Gina Rada invited Francisco Urena, Secretary of the MA Department of Veterans Services, to the breakfast and he accepted. • Check -in table: The sheet for check -ins should include a column for indicating what armed service the attendees belonged to. This information will help to clean up the TCC database for future use. We have 6 committee member volunteers to staff the table and to write nametags for guests. • Tickets: It was decided not to make tickets available to currently serving military from Hanscom. Lorain will work with Gina Rada to control ticket sales at the Community Center in order to give priority to actual veterans. • Door prizes: Sandy Podgorski reported that 17 local businesses have contributed door prizes as of 10/7. More prizes may still come in. Each donor will receive a thank you letter from the committee. • Table centerpieces: Bob Tracey volunteered to approach Wagon Wheel with request for loan of small plants for centerpieces. Plants will be returned after the breakfast.