2014-03-12-TOUR2-Antony-min - Laserfiche WebLink

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Approved 4/10/2014 Minutes for Antony Working Group meeting of the Lexington Tourism Committee on March 12, 2014 Meeting began at 7:10 PM --- adjourned at 9:00 PM Present at meeting: Dawn McKenna, Maureen Poole, Christina Gamota, George Gamota, Tony Galaitsis, Kitty Galaitsis, Cathy Sullivan, Marie-Tristan Rago Documents available for review: Minutes of February 26, 2014 th Packets of materials to be made available to the public on March 15’s Voyages en Francophonie List of items to bring for set up on Friday afternoon at Cary Hall Events: th a)Voyages en Francophonie, March 15 --- Preparation has included publicity through Constant Contact list (2000 names) as well as notice on Trip Advisor (Lexington page), town wide calendar, and front page of town website. Kitty posted in Fiske and Diamond newsletters. Also used the list of about 350 who are interested in French events. A Liberty Ride discount card, such as one used at AAA conference, will be printed and placed in the packets for th March 15. Bulk of the evening’s discussion concerned specifics about set up, number of tables needed, placement of our table, best materials to bring. Marie-Tristan spoke about prizes and ideas were offered about how to give them out. Maureen will pick up tables from Tony/Kitty and George/Christina on Friday afternoon around 4 PM or a little later and bring them to Cary Hall. There was consideration, for the future, of scrapbooks online. Also, for next year, Dawn spoke of possibility of having flags from all the countries represented. Cathy will look into what could be displayed at the table to show the high school connection with Antony. Dawn, Fred and Maureen will bring materials over from the Tourism office to Cary Hall between 3 and 4 PM on th Friday afternoon. A list was passed around for volunteers to staff the table between 10 AM and 5 PM on March 15, as well as 9:30 AM arrival for first two staffers and after 5 PM clean-up, materials brought back to Tourism office, tables and other items returned to owners. As the packets were being perused, Tony initiated a discussion about what items might be included or excluded for th the purposes of March 15. Marie-Tristan offered information about how the vendors had contributed to the event. It was decided to remove any individual flyers for businesses, but retain those that provided info about events in Lexington. Discussion about this will continue at next meeting when EFGB members can make clear how the financial backing of their Voyages businesses impacts what would be appropriate for our packets to include. George suggested including information on the historic background of the Masonic Hall in future visitors’ guides. b)Art in the Park, May 2014 --- This event, part of Revolutionary Revelry as Christina envisions it, would depend on whether construction of the Park is completed. Perhaps it would be possible if 70% or more of the Park was finished, this will be scheduled for May or the Fall once we know the timeline for the construction. c)Discovery Day, May 24, 2014 --- Not certain if Antony Group will stage a Discovery Day table. Tony and George are “maybes” to oversee it, but not sure now if they will be in town. No one else at this meeting was able to commit to supervising this project. d)La Musique en Fete, May 31, 2014 --- EFGB may be able to participate with enhancing this event, helping with Games for Kids. “Tap into History” will start at the Visitors’ Center and end at the “Fairgrounds. Possibly the high school will be involved with musical groups. Cathy mentioned that the Follen Church Choir is looking for musical groups, individuals of all ages. Minutes Upon motion duly made and seconded, the Minutes of February 26, 2014 were approved as amended.