2014-01-08-TOUR2-Antony-min - Laserfiche WebLink

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Approved 2/6/2014 Minutes for Antony Working Group meeting of the Lexington Tourism Committee on January 8, 2014 Meeting began at 7:00 PM---adjourned at 9:06 PM Present at meeting: Dawn McKenna, Kitty Galaitsis, Tony Galaitsis, Sandy Gasbarro, Maureen Poole, Marie Christine Tofighi, Jacqueline Vital Documents available for review: 1.Minutes of December 11, 2013 2.A French A Faire Action List updated January 7, 2014 3.Draft Committee Roles sheet as of 12/11/2013 1)Events a)A French A Faire, February 9, 2014 --- Continued discussion related to tasks in “Action List.” Jacqueline Vital joined in for the meeting and is interested in helping. Marie Christine from EFGB will distribute posters to locations in her group. Lots of talking/consideration of auction items. Maureen will update spreadsheet “Action List” prior to next meeting. Posters and tickets should be available by the weekend. Tickets-- $35 th’s each. Marion Campos was selected as guitarist for Feb. 9 A French A Faire entertainment component. Maureen will send email and secure Marion’s confirmation. Dawn will contact HSA (Harvard Student th Agencies) for bartenders. Outreach to parents of the students going to Antony on February 7 for 3 weeks . th . . invite them to participate in A French A Faire on Feb. 9 . . . for a little bit of Antony in Lexington --- as “connection” with and celebration of their children “now” in Antony! th b)March 15 Voyages en Francophonie --- Application for Cary Hall is complete with Antony Group as co-sponsors of the event. Ashley will connect with Sophie. Seeking answer to question of liability insurance. Dawn has news that Gerry Cody of Health Dept. has approved a single application fee of $15 for foods at the event from out of town. Cary Hall may be visited at any time during “open” hours by the folks from EFGB for their planning purposes. Cathy and Marie- th Tristan are trying to connect with appropriate teachers at the schools to promote this March 15 function. Dawn to speak with Laura, principal of the high school. Marie Christine has spoken with Heather at the high school about their 3 French groups and the potential of community service credit for students helping Antony projects (interviews, translating “Passports,” etc . . .) c)Dîners Amicaux --- Friendship Dinners. Deferred to next meeting. d)Kitty and Tony reported on the meeting in Boston where they represented our sister city group at rd the “Reunion de Francophonie”. (Their next meeting will be on Feb. 3.) The French Consul and many French language and French culture groups are present at these monthly meetings. Sophie Camard was there also, and spoke about the Voyages en Francophonie that will be held on March th 15 at Cary Hall. 2)Antony Park --- Nothing was done before the snows. Now waiting for better weather. Phase 1 set to go --- ground work and leveling. Phase 2 contract not put out yet. 3) Minutes --- Upon motion duly made and seconded, the minutes of December 11, 2013 were approved. Suggestion made that minutes be sent to the group a week ahead of next meeting. 4)Financial Report --- A letter was sent out regarding attendees repayment of their portion of the May visit. Two-thirds have paid. $2000 is still outstanding. Tony and Dawn will meet next week about financial records. After all bills were paid for the visit in May, there is a balance of $18,589.73. We have $6,200 in pledges, and 5 of the 14 trees are sold. 5)Committee roles --- Additional updates made, listing 11 names under the A French A Faire Committee. Discussion about ways of “naming” the working group members . . . as “core” group . . . as “organizing” group . . . no decision made. 6)Other activities ---Deferred to next meeting. (P.S. --- While preparing the minutes, it was learned that the Visitors Center WILL sell tickets and accept credit cards!) Respectfully submitted, Maureen Poole