2014-10-17-TOUR2-min - Laserfiche WebLink

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Town of Lexington Tourism Committee Dawn McKenna, Chair (781) 862-0500 ext 84585 Approved 11.20.2014 Minutes for the meeting of October 17, 2014 10:30 to 12:30, Parker Room Friday, Kerry Brandin, Bobbie Carlton, Bebe Fallick, Trisha Kennealy, Dawn McKenna, Members present: Wim Nijenberg , Mary Jo Bohart is no longer working for the Chamber of Commerce Members absent: Margaret Coppe Center Committee Liaison present: Fred Johnson Masha Taber Staff present: Jeanne Krieger, Friends of Minute Man National Historical Park; Lee Ying, prospective Guests Present: committee member 1) Visitor Center Services Awaiting response from Melisa Tintacolis, Economic Development Director, on memorandum of 9/24/2014 re Visitor Center Operations. Town has spoken of June funding, but Tourism operations need a plan by April. There should be a collaborative effort between the Buckman Tavern gift shop and the Visitors Center for display and merchandising. Items uniquely Lexington, such as the Bicentennial lissa have the time to do this project? Do we need a retail consultant? 2) Design Discussed the draft memo to the Board of Selectmen of use of design funds for the visitors center, asking for approval of the Design Funds appropriated at the 2014 Annual Town Meeting, reviewed the Program and Goals for the Visitors Center. Research and best practices have been utilized and the memo will be finalized and sent to the Selectmen. 3) FY2016 Program Improvement Request for Organizational Structure Front page article of 10/16/14 Minuteman is a concern as it contains some undocumented information. Kerry Brandin, Dawn McKenna, Melisa Tintacolis, and Jeanette Rebecchi began discussions regarding a two-year transition plan from the Tourism Committee managing day-to-day operations, to the staff doing so. The Committee funding requests were submitted through the Town process on time. We included level services, and two Program Improvement Requests, both part-time positions, one to add clerk hours to take minutes, and the other to provide a weekly delivery service for the Lexington Visitors Guide to Lexington businesses. We also put in a placeholder to begin the transition. With the Town -November. The Committee reviewed and added to the initial work detailing the functions the Tourism Committee currently performs. 8) As a courtesy to guest Jeanne Krieger, this agenda item was taken up out of order. Ms. Kreiger, representing the Friends of Minuteman National Park, is seeking site, currently undergoing archeological investigation. Upon motion duly make and seconded, it was 1625 MASSACHUSETTS AVENUE LEXINGTON, MASSACHUSETTS 02420