2014-05-29-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting May 29, 2014 Town Office Building, Reed Room; 3:30 .. Location and Time: PM Jill Hai, Chair; David Kanter, Vice-Chair; Bill Hurley; Wendy Manz; Members Present: Beth Masterman None Members Absent: Rob Addelson, Assistant Town Manager for Finance; Pat Goddard, Others Present: Director, Department of Public Facilities; Joe Pato, Board of Selectmen (BoS); Sara Arnold, Recording Secretary Documents Presented: Notice of Meeting/Agenda for CEC Meeting, May 29, 2014 June 16, 2014, Special Town Meeting \[STM\] Town Warrant, signed May 19, 2014 Draft #2 of CEC Report to the 2014 STM (June 16) (sent electronically earlier this date; printed copies presented if requested) Lexington Community Center (LCC) Total Project, May 28 \[2014\] draft; spreadsheet listing budget estimates created in November 2013, March 2014, and May 26, 2014, and for June 16, 2014 Draft Minutes for the Joint Appropriation & Capital Expenditures Committees Meeting, May 7, 2014, as annotated by Mr. Kanter (sent electronically, May 28, 2014) Mr. KanterÈs Input, May 29, 2014, to the CEC Input to the BoSÈ Goal Setting (June 19, 2014) with CommentÈs, July 17, 2013, from that Board (sent electronically earlier this date; printed copies presented) Ms. Hai called the meeting to order at 3:35 .. Call to Order: PM Mr. Goddard reported that the School Committee recently School Department Project: approved the expenditure of $27,500 from its Fiscal Year 2014 operating budget to pay for the sub-division of a room in the school administration building. This is being done to create an office for an employee whose office is currently located in the high school. The project was triggered by the retirement of the Director of Special Education, which resulted in the reorganization of some staff responsibilities. There was agreement that ordinarily the Town does not use operating funds for what would generally be considered a capital project. (This project is over the $25,000 threshold that normally applies to a capital project.) It was noted that this is a small project and the funds are being spent at the end of the fiscal year and therefore it can be seen that the expenditure is not in danger of jeopardizing the schools operating budget. The only identified concern was that it may be necessary to undo the renovation at a future point in time if the building were to be repurposed. The requisition for this project is currently on Mr. AddelsonÈs desk. It was noted that if these funds were not used for this project, they would likely be returned by the School Department and flow to the general fund at the end of the fiscal year. A motion was made and seconded to endorse the creation of a new office in the School Administration Building using School Department operating funds as discussed above. VOTE: 5Ã0 Page 1 of 4