2013 NOV STM CEC Rpt - Laserfiche WebLink

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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2013 STM(Nov 4th) The AhCCAC will continue its deliberations and outreach to stakeholders and potential users of the Community Center to evaluate and make later recommendations regarding its vision of the further build-out of the Community Center(i.e.,Phase 2, etc.). This Article only requests additional funds to complete the D&E (including construction documents), the bidding process, and the construction for the Phase 1 initial occupany at the primary building at 39 Marrett Street and small amounts for the design of a sidewalk to the primary building ($20,000) and to extend the schematic-level design for the full build-out ($50,000) to provide more detail on what future phase(s) might entail and cost. That additional schematic-level design will also address the CH. (See Appendix C for the summary-level budget for the work to be funded under this Article.) If the Motion under this Article is approved at this STM, the balance of the D&E for Phase 1 could be completed by the end of this calendar year, bids would be issued for Phase 1 with responses required by the end of January 2014, and award by mid-February 2014. Construction would continue through mid-September 2014, and the facility should being ready for occupancy by mid-October 2014. At the meeting of the Community Preservation Committee (CPC) on October 24, 2013: Town Counsel provided his advice that only the following components of the remaining Phase 1 scope (which scope has a total, estimated, project cost of $3,169,000) were questionable as to their eligibility for funding from the CPF: (1) Telephone/Communications, AudioNisual Systems, and Phone (totaling $189,800); (2)Installation of Salvaged Equipment ($5,700); and (3)Furniture, Fixtures, & Equipment (FF&E) ($75,000). With the addition of direct-cost markups and contingencies for the first two, the total estimated cost for all that Town Counsel questioned is $322,816; leaving $2,846,184 (89.8%) of the total, estimated, project cost for the balance of Phase 1 as not having questions regarding eligibility for use of the CPF. The Assistant Town Manager for Finance presented his updated model for projecting the status of the CPF through FY2021. (The original model had been presented to Town Meeting when it considered the purchase of the property.) Following deliberations, the CPC then voted unanimously so as to: (1) Endorse all of the proposed scope of the Phase 1 project, and (2) Recommend to this STM that CPF cash be the source for the $2,846,184 costs of the components not having questions as to their eligibility for use of the CPF. (The GF was expected to be the source for the $322,816 balance of the remaining project's estimated cost—i.e., for the components whose eligibility for use of the CPF was questioned by Town Counsel.) 7