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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2013 STM(Nov 4th) APPENDIX B: Evolution from Community Center Immediate-Use Strategy to Phase 1 Strategy October 17 Update to Ad hoc Community Center Advisory Committee The Board-of-Selectmen-appointed Ad hoc Community Center Advisory Committee (AhCCAC), along with the various liaisons from that Board,the Town staff, and other Town committees, are looking at the Community Center in its totality. To that end, the programming for the "immediate" (or "initial occupancy") and "full build" use is being planned concurrently. There has been an evolution of thought regarding the "immediate use". At first, the concept was to move in as soon as possible after acquiring the building and to execute a limited renovation scope that would satisfy the building-code requirements and the minimum needs of the Human Services and Recreation Departments as they support, in the new space, at least as much of the current Muzzey Senior Center program as practical. Upon further reflection, it was suggested that performing more work while the building is unoccupied would result in a better environment in the new space for the initial programming and, of significance, would reduce the amount of subsequent construction for any future enhancement as that would entail doing so in already occupied space. Also recognized is that what are the space and conditions for the immediate use are likely to be for at least two years, if not longer. The result is that the Immediate-Use Strategy gave way to what is now being called "Phase 1." The scope for Phase 1 includes the "Immediate-Use Strategy" plus all of the work necessary to: 1) avoid future, major, disruptions to staff and programs, 2) replicate or improve the services currently provided by the departments moving into the building, and 3) make the facility more flexible, including increased floor-load capacity and additional restrooms. The Team—the AhCCAC, the Town staff, and the various liaisons—approve the Phase 1 strategy. The Team understands that the first-phase costs will go up from what was presented to the Board of Selectmen on September 23, 2013. The Team also understands that the increased expense is really a matter of timing. In essence, the cost differential between the "Immediate-Use Strategy" and the Phase 1 strategy is a matter of how big of a chunk you "slice off the whole loaf" at the beginning. ...Prior to purchasing the building, budget numbers were prepared for the "full build" (but without the addition of a large, multi-purpose, space) of approximately $950,000 for the design & engineering (D&E) and approximately $8,546,000 for the subsequent construction. To date, only $100,000 has been appropriated for the initial D&E: schematic designs only for the first phase and the "full build". The appropriation being requested at the November 4, 2013, Special Town Meeting is to complete the D&E for Phase 1 up through construction documents, and to fund the bidding process and the construction— including oversight of that construction. That appropriation is the "slice" taken off those original budget numbers for both D&E and the "full build" construction. It is also important to note, that little if anything slated for Phase 1 construction will be removed or altered as part of Phase 2. While mechanical system upgrades could have been accomplished in Phase 1, no one is certain what the future mechanical system requirements might be; that will have to wait until Phase 2 requirements are fully designed. 10/17/2013 7:21:16 AM Edited by Capital Expenditures Committee for clarity B-1