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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting EXECUTIVE SESSION Date, Place, and Location: May 29, 2012, 8:03 A.M., Town Office Building, Reed Room (111) Members Present: Charles Lamb, Chair; Ted Edson, Vice - Chair; Shirley Stolz; David Kanter Member Absent: Bill Hurley Other Attendees: Carl Valente, Town Manager; Bill Hadley, Director, Department of Public Works (DPW); John Livsey, Town Engineer; Robert Beaudoin, Superintendent of Environmental Services; Bruce Haskell, Vice President, CDM Smith Document Presented for Executive Session: Town of Lexington Confidential Draft Request for Proposal (RFP), May 2012, "Permitting, Financing, Design, Construction, Operation and Ownership of a Source Separated Organic Waste Processing Facility" With Mr. Lamb, as Chair, having called to order at 8:03 A.M. the Open Session — which had been posted also to involve an Executive Session, at 8:03 A.M., he declared that an Executive Session was warranted under the Open Meeting Law Exemption 6 —to consider the purchase, exchange, lease or value of real property —as the discussion in an open meeting may have a detrimental effect on the negotiating position of the Town. A Motion was made and seconded to go into Executive Session, with the other attendees being present, with the intention to reconvene in an Open Session. Each of the above - identified members was individually polled and each voted "yes" Committee Comments Regarding the Confidential Draft RFP for, and in General on, the Proposed Leasing of Land at the Town's Closed Hartwell Avenue Landfill for an Organic Waste Processing Facility (Alternative 1) —or also including taking over the Town's Composting Operation (Alternative 2) No presentation was made by the other Attendees. Instead, the Committee was just asked about the draft RFP. In response, the Committee members made wide - ranging comments to the other attendees that pointed out —among other things— concerns among some members with: • Assurance that the Town public safety and DPW won't have added burdens; • Why deliveries are directed to be during the day, rather than at off -peak- traffic times; • The timing of the RFP relative to the parallel approach involving regulatory and zoning matters at both the State and local levels; • The contemplated source - selection evaluation criteria; • The degree to which some appropriate terms providing protection to the Town might warrant inclusion in the RFP, itself, rather than only in the ultimate lease; • Whether the value to the Town (both economic and symbolic) warranted pursuing such a facility; Page 1 of 2