2013-01-04-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting Date, Place, and Location: January 4, 2013, 12:00 P.M. (noon), Town Office Building, Parker Room (G15) Members Present: Charles Lamb, Chair; Beth Masterman, Vice - Chair; Jill Hai; Bill Hurley; David Kanter Other Attendees: Bob Pressman; Dawn McKenna; and arriving at 1:00 P.M., Mr. Carl Valente, Town Manager, and Rob Addelson, Assistant Town Manager for Finance Documents Presented: • Draft Minutes for the CEC Meetings, December 11 & 19, 2012 • FY2014— FY2018 Capital Improvement Projects (CIPs), all departments Call to Order: At Mr. Lamb's request, Ms. Masterman called the meeting to order at noon and she chaired the meeting. Approval of Minutes: It was moved and seconded to approve the Minutes of the CEC Meeting, December 11, 2012, as presented. Vote: 5 -0 It was moved and seconded to approve the Minutes of the CEC Meeting, December 19, 2012, as presented. Vote: 4 -0 -1 [Mr. Hurley abstained as he was not at that meeting.] Deliberations on FY2014— FY2018 Capital Improvement Projects (CIPs) All the CIPs were discussed and, except as may be reflected in the following comments, there was general support by all the Committee members although individual members often had other comments —most often consistent with those made when the CIP had been presented to the Committee. One global comment was the reiteration that this Committee, as it has requested in the past, expects all out -year funding requests in the CIPs to be in then -year dollars— something that was still seldom the case in this year's set of CIPs. It was also understood that the CIPs represent department -level input to the Town Manager and, following his vetting, the content of the program and proposed funding may well be different —or not appear, at all —in his FY2014 Preliminary Budget & Financing Plan (the "White Book ") that is presented to the Board of Selectmen later this month. The Committee will take formal positions based on the White Book and then the subsequent FY2014 Recommended Budget & Financing Plan (the "Brown Book ") — ultimately to be present in its Report to the 2013 Annual Town Meeting (ATM). Community Development: The $30,000 requested from the Community Preservation Fund for the "5 -Year Open Space and Recreation Plan Update" will be out of the Community Preservation Committee's (CPC's) Administrative Budget —and likely not necessitate an increase to the usual $150,000 request for it. Ms. Hai wants to ensure that the Town also has a plan to address existing deficiencies under the Americans with Disabilities Act (ADA). Page 1 of 5