2012-11-06-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting Date, Place, and Location: November 6, 2012, 8:00 A.M., Town Office Building, Selectmen's Meeting Room (moved from the Cary Memorial Building, Legion Room) Members Present: Charles Lamb, Chair; David Kanter; Bill Hurley; Jill Hai Member Absent: Beth Masterman, Vice -Chair Other Attendees: Rob Addelson, Assistant Town Manager for Finance; Theodore Kalivas, Budget Officer; William Hadley, Director, Department of Public Works (DPW); John Livsey, Town Engineer; David Pinsonneault, DPW Operations Manager; Eric Gitschier, Superintendent Water /Sewer; Christopher Filadoro, Superintendent Public Grounds; Marc Valenti, Superintendent Highway; Robert Beaudoin, Superintendent Environmental Services; Romina Comunale, DPW Administration Management Analyst; Sara Arnold, Recording Secretary Documents Presented: DPW's FY2014— FY2018 Capital Improvement Projects (CIPs) Call to Order: Mr. Lamb called the meeting to order at 8:08 A.M. DPW Capital Projects: Mr. Hadley and his staff reviewed 22 CIPs with the Committee. Mr. Kanter questioned the presentation of level funding in the outyears for many of the projects as the funding requirements need to be in then -year dollars to be meaningful. DPW staff explained that in recent years prices have not been increasing and in some cases they have dropped. Mr. Kanter suggested that some inflationary adjustments could be appropriate, but minimally the CIPs should include rationale for level funding, if applicable, in the Basis of Cost Projection. Mr. Kanter also noted that the inclusion of geographic- information - system (GIS) products as back -up to the CIP forms would have been of great help in understanding the locations and extents of many of the proposed projects. • Hastings Park Gazebo Repairs: Staff explained that this is a new project. In prior years, the Lexington Lions Club has been conducting minor repairs on the gazebo, but use of the building has increased and the needed repairs to stairs and railings are complex. This project has been submitted as a candidate for CPA funding. Mr. Kanter noted that in the CIP the allocation by category and the scope of work don't match those in the estimate; this will be fixed by staff. • Street Improvements: Mr. Kanter noted that $415,452 appeared to be missing from the $2,814,238 request. Staff explained that the discrepancy Page 1 of 5