2012-10-23-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting Date, Place, and Location: October 23, 2012, 8:00 A.M., Town Office Building, Parker Room (G15) Members Present: Beth Masterman, Vice- Chair; David Kanter, Bill Hurley, Jill Hai Member Absent: Charles Lamb, Chair Other Attendees: Bill Hadley, Director, Department of Public Works (DPW); John Livsey, Town Engineer Documents Presented: 1. Draft #2 Minutes for CEC Meeting, October 16, 2012 (distributed electronically to all members on October 21, 2012) 2. FY2014— FY2018 Capital Improvement Projects, DPW Call to Order: Ms. Masterman called the meeting to order at 8:01 A.M. Minutes: It was moved and seconded to approve the October 16, 2012 Minutes with changes to the draft, as discussed. Vote: 4 -0 Estabrook School: Mr. Hadley and Mr. Livsey discussed, and answered questions regarding, plans to make off -site improvements that are related to access to the new Estabrook School, and to the construction of the new school building and demolition of the existing building. • Estabrook School Access: There is a meeting on October 24 to review the near -final access plans with the neighborhood. Regarding Grove Street, sight lines will be improved, and granite curbing will discourage parking. The estimated cost currently includes granite curbing on Robinson Road as well, but this may change to asphalt berms in response to neighborhood concerns. Although granite is more durable, asphalt is more aesthetically pleasing in a residential neighborhood and is less expensive to install. Only one option will be included in the bid documents. It was generally agreed that if asphalt curbing is selected, the estimated cost of the project should not be reduced at this time —the additional funds provide a warranted additional contingency to ensure the full project can be accomplished. As there's no intent to increase the scope of the project, any funding that ends up being excess would not be used. The new on -site roadway and parking designs will accommodate more cars, taking their queuing off the public roads. No land takings are Page 1 of 3