2012-10-16-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting Date, Place, and Location: October 16, 2012, 8:00 A.M., Town Office Building, Reed Room (111) Members Present: Charles Lamb, Chair; David Kanter; Bill Hurley; Beth Masterman; Jill Hai Other Attendees: Donna Hooper, Town Clerk; Nasrin Rohani, Town Archivist; Koren Stembridge, Cary Memorial Library Director; Rob Addelson, Assistant Town Manager for Finance; Theo Kalivas, Budget Officer; Sara Arnold, Recording Secretary Documents Presented: 1. Executive Summary (Tracking), School Committee Meeting, October 13, 2012 & Plan for Getting to Budget, after that School Committee Meeting, prepared by Shawmut Design and Construction (SD &C) regarding the new Estabrook Elementary School; including handwritten notes added by Mr. Kanter 2. FY2014— FY2018 Capital Improvement Projects (CIPs), Town Clerk, September 11, 2012, & Library, October 5, 2012 3. Table of Funding Budget Priorities, October 2, 2012, presented by the Town Manager to the Financial Summit 1, October 3, 2012 Call to Order: Mr. Lamb called the meeting to order at 8:03 A.M. Approval of Minutes: It was moved and seconded that the Minutes of the Committee's Executive Session, May 4, 2012, meeting as reflected in the draft that had been distributed electronically, October 15, 2012, be approved and made public as authorized by the Town Manager. Vote: 3 -0 -2. The process for preparing minutes was reviewed. Liaison Reports: Mr. Kanter reported as follows: • Ad Hoc Townwide Facilities Master Planning Committee: On October 5, 2012, that committee met with representatives of The Cecil Group, the consultants hired to assist the Town in developing such a master plan for all of the Town facilities. The representatives summarized the Scope of Services and reported that they are looking at past reports and analyses of the Town's buildings. They expect to help the Town prioritize projects and estimate the required funding. The project includes providing an initial analysis of potential Town use of the for -sale portion of the Scottish Rite Museum property by January or February 2013. • Permanent Building Committee (PBC) & School Committee (SC) Regarding the New Estabrook Elementary School Project: At the joint PBC /SC meeting on October 11, 2012, the PBC reported that the SD &C (the General Contractor) construction -cost estimate at the 60% construction - document (CD) stage was over the budget by about $2.8 million and a parallel cost estimate by the architects Page 1 of 5