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<br /> June 28, 2007 <br />Minutes <br />Town of Lexington Appropriation Committee <br />June 28, 2007 <br /> <br />Place and time: Cary Hall, Ellen Stone Room, 7:30 p.m. <br /> <br />Members present: Alan Levine (Chair), John Bartenstein (Secretary), Rod Cole, Richard <br />Eurich, David Kanter, Pamela Hoffman, Michael Kennealy, Eric Michelson, Rob <br />Addelson (ex officio, non-voting) <br /> <br />Also present: Town Manager Carl Valente, Budget Officer Michael Young <br /> <br />1. Year–end Transfers <br />. Michael Young updated us on an anticipated request for <br />transfers from the Reserve Fund, and for additional transfers under the 3% rule from the <br />Salary line item. Numbers from the School Committee for general needs and to cover the <br />Diamond Middle School flood, from the DPW, and for Workmen’s Comp are being <br />nd <br />refined. The deadline for 3% transfers is the end of the 2 week of July, and the deadline <br />for Reserve Fund transfers is before the close of the books for the fiscal year. <br /> <br />2. Department of Public Facilities <br />. Carl Valente distributed a copy of the final <br />agreement for the joint Department of Public Facilities (DPF), which has now been <br />signed by both the Board of Selectmen and the School Committee. The document was <br />discussed. Highlights of the discussion include: <br /> <br />a. The Town Manager is satisfied with the plan. The advantages he sees are: <br />(1) the joint department will have on staff tradesman (electrical, plumbing <br />HVAC) who will now work town-wide; (2) a combined custodial staff <br />will still have primary assignments but will be able to cover in case of <br />illness; (3) it will be easier to implement training programs due to a larger <br />employee base; and (4) it will enable closer coordination with the <br />Permanent Building Committee (PBC) for new construction and <br />subsequent maintenance needs. <br /> <br />b. The operating costs of the Department will continue to be broken down <br />between school and municipal because the School Department is required <br />by law to report these costs to the state. <br /> <br />c. The DPF administration will be headquartered at the Old Harrington <br />School. It is anticipated that a new Director will be hired by September; <br />candidates are currently being interviewed. <br /> <br />d. The Director will have three people reporting to him: (1) a Supervisor of <br />Custodial Services, (2) a Director of Technical Services, and (3) a PBC <br />Program Manager (clerk for the PBC). The Town Finance Department <br />will continue to provide financial advice to the PBC. <br /> <br /> - 1 - <br /> <br />