2004-10-24-CEC-min - Laserfiche WebLink

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Meeting Date 10/24/01 The corrections were for the spellings of the names of some individuals. The minutes were approved unanimously at the CEC meeting held on 10/31/01. Narain Bhatia ------------------------------------------------- Call to order 7.40 pm. Present: All members of cec and Bill Hadley, Peter Chalpin, Brian Gilbert and David Carboneau from DPW Minutes of the 9/19/01 CEC meeting were approved unanimously. Building Envelope: Bill Hadley updated current building envelope projects, all of them on track and on budget. A new item of 28K for barn structural changes was added mandated by some safety inspection. The 600k per year is based on industry standard of 5% of the value of the buildings -- DPW has no specific projects in mind after 03. DPW was told to include inflation escalator in the projections. DPW Equipment: Bryan reported that the projection were higher than last year because they had taken a closer look. They follow a procedure to review usage, age and condition of each equipment in coming up with the recommended schedule. DPW was asked to see if it was possible to develop some evaluation criteria like comparing to similar towns, unit service costs, outsourcing etc. PeterC said town comparison was not practical because no other town, according to him, does what they do. GIS System: This 95K item was dropped by DPW and may show up as a request from A & F (John Ryan) since it seems to be more connected with computers and MIS. New Reporting Format: DavidCpresented new format of reporting their capital projects in three categories. 1. Public facilities and Equipment: It includes Building Envelope, DPW Equipment, DPW Operations Bldg. and Landfill Closure 2. Highways and Drains: It includes Street Improvements, Storm Sewer Improvements, Traffic Improvements and Sidewalk Improvements. 3. Water & Sewer: It includes Water Distribution Improvements and Sanitary Sewer Improvements DPW Building: BillH reported that a new working group has been formed to study different land uses of the existing and (I believe) the land closure site on Hartwell Ave -- target report date end Nov. CDM was consulted on feasibility of combining senior center and new DPW bldg.at 201 Bedford -- it is feasible considering all issues like safety, parking and operations. The projections 10.3 million for 04 and 05 are for the existing site, Hartwell site will cost more. Land Closure: DavidC said they are winning the war and hope to complete the state requirements under "hazardous waste" rather than "solid waste" regulations. He noted that Lexington is first in this program. Tests so far suggest cost of $1.28 million shall be adequate vs potential cost of $3.2 million under old regulations. Much depends on the land use of the area and hence tied with DPW building and COA decisions. DPW was told about the need to combine override items in 05. Roads: No change in programs, the 07 amount will go down. We will still need $7 million override for four years in addition to $1.1 million (450K from small ticket capital program and 650K from chapter 90). Storm Sewer Improvements: DavidC sited two major problem areas - Winter St and Lake St - and about 15 field complaints that go up in bad rains. They are looking for 125K in 03 for mostly "design" money that includes 25K to get an Umbrella Drainage Maintenance Permit from state so