1999-12-20-CEC-min - Laserfiche WebLink

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Capital Expenditures Committee Proposed Minutes December 20, 1999 Meeting 1. Meeting was called to order by the Chairman in Rm 105 at 7:40pm. All members were present: Narain Bhatia, George Burnell, Tom Griffiths, Charles Hornig, and Shirley Stolz. 2. The Committee adopted consensus positions as follows: ?? For FY 2001, the Committee recommends the inclusion of the DPW’s Lake Street Drain Replacement at $52,500. If there is insufficient money in the cash capital budget, cut the School Technology program by $50,000. (Vote: 4 in favor, 1 abstention.) ?? For FY 2001, the Committee recommends that the operating override contain $500,000 dedicated to street maintenance and/or catchup street maintenance. This money to be spent in addition to whatever Chapter 90 money becomes available. (Vote: 5 in favor.) ?? For FY 2002, the Committee recommends that $275,000 be set aside for the purchase of new financial software and an Alpha replacement for the Finance Department. The Committee feels that the $200,000 currently budgeted in Scenario 1 may be insufficient and that that may unreasonably constrain the choice of financial software. The Committee feels that the School Department request for portables can be cut from $300,000 to $225,000. (Vote: 5 in favor) ?? For FY 2002, the Committee recommends the restoration of $30,000 to the Recreation Department’s playground budget. Part of this money would come from removing $20,000 requested by the Fire Department to study a fire alarm upgrade and portable radio needs. Since capital expenditures for these items have been moved out beyond FY 2005, this study is premature. (Vote: 4 in favor, 1 abstain) 3. The Committee also addressed the following issues: ?? The Committee assumes the FY 2002 Scenario 1 item titled “Town Bldg Study” is, in part, the DPW Building Envelope item “Update 1993 Facilities Study.” (The former is listed at $200,000 and the latter at $100,000.) The Committee understands this to be a project to obtain and set up software that would maintain a census of Town buildings and project maintenance schedules for those buildings. Committee members expressed enthusiasm for this project. ?? For FY 2002, some Committee members feel that the 5% cash capital policy will generate an additional $100,000-to-$150,000 in revenue beyond that projected under scenario 1. The Committee does not have a recommendation for the expenditure of any such additional revenues, but members felt that storm drainage or building envelope expenditures are warranted in FY 2002. ?? Committee members felt that replacement of DPW equipment is a high priority item. The Committee does not quarrel with the Scenario 1 timing, but individual members expressed strong concern that the schedule be adhered to and not decelerated. 4. For purposes of arriving at the above results, the Chairman confined discussion to small-ticket items and excluded from discussion, also, those study items associated with big-ticket items. The Chairman listed the following items in the thus restricted category that had been dropped in Scenario 1: