2010-07-26-LEX300-min - Laserfiche WebLink

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th Lexington 300 Anniversary Celebration Committee Meeting Minutes July 26, 2010 Attending: Susan Rockwell, Donna Hooper, Richard Kollen, Van Seasholes, Jessie Steigerwald; Suzie Barry, Town Celebrations Committee Absent: Cindy Savage; Denise Dube The Lexington 300 Anniversary Celebration Committee met at 3:00 p.m., Monday, th July 26, 2010 in Room 111, Town Office Building., 1625 Massachusetts Ave. Points Discussed: Agenda: 1. Updates a. Corporation documents, P.O. Box & Web site b. Mailings to town organizations c. New subcommittee members to be approved 2. Review of Records from prior special celebrations 3. Outline presentation for September 21, 2010 @ Estabrook Hall 4. Determine Committee sponsored events for celebration year 5. Funding Updates:  Donna Hooper advised Alan Wrigley has agreed to handle the corporation papers and would let us know what additional information he may need to compile required papers for incorporation and filing for 501 [c] 3 status.  Donna Hooper confirmed web site address is www.lexington300.us .  The web site can begin to be put together but much depends upon the logo and preliminary plans. Initial efforts will make use of the Town Seal and should include the Committee’s Charge, Members & Letter of invitation to the September 21 meeting. st  Arrangements for email address are in the works.  Post Office box pending. The Committee will unlikely be able to secure a special box number as the P.O. no longer allows such arrangements.  Sue Rockwell advised the original mailing to inform preliminary listing of community contacts of the upcoming September 21 meeting has been made. st Subsequent mailings will be made to additional contacts as identified. a. Van Seasholes recommended reaching out to all churches – Sue R. confirmed a blanket mailing will be made to all religious organizations. b. Jessie Steigerwald advised a letter should also be sent to elementary school PTAs and K-5 Social Studies Coordinator Jane Hundley. Jessie will obtain names of preschool PTA contacts. c. Other identified persons to contact – Robert Collins, LSH History Coordinator; Janine Cohen, LHS PTSA President  New Committee members Denise Dube, Jessie Steigerwald & Van Seasholes have recently received appointment by the Board of Selectmen.  Donna Hooper appraised the Committee of recent discussion by senior Department Managers regarding municipal operations and the 300 th Anniversary celebration. September 21 Presentation: st  Committee members discussed possible approached for the September 21 st presentation by Richard Kollen, with interest to have upbeat, exciting, and convey a reason for attendees to be there and stimulate ideas.