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El Lexington Council for the Arts <br /> Meeting Minutes (Approved 12/7/2020) <br /> Monday, November 2, 2020 <br /> 7:00 PM— 8:30 PM <br /> Location: Via Zoom: See below for remote participation instructions <br /> Facilitator: Jillian Tung <br /> Pre Meeting Task <br /> Review of minutes from October 6, 2020 meting <br /> Attendance: <br /> Present: Jillian Tung, Steve Poltorzycki, Melissa Talal, Shalini Kakar, Doug <br /> Urban, Hema Gandhi <br /> Recording Secretary: Steve Poltorzycki <br /> Meeting start time:7:05 PM <br /> I. Call to order <br /> II. Welcome to Doug Urban, new Co-treasurer, and committee introductions. <br /> III. Approval of October 5, 2020 meeting minutes: Minutes approved unanimously <br /> IV. Update on finances: Steve Poltorzycki, Hema Gandhi, Doug Urban. Annual <br /> Report deadlines have been extended by MCC. Full Annual Report is now due <br /> 3/1/21, and Sections 1 and 2 now due 12/14/20. Steve, Hema, and Doug will <br /> prepare a proposal to be voted on at our December meeting regarding the fate of <br /> state funds, that is, how much of the uncommitted funds will go towards grants <br /> and how much towards other projects (to be included in Section 2). <br /> V. Update on Go Out Doors public art project: Steve Poltorzycki. Good feedback so <br /> far from the public. New signs have been fabricated (by Jillian) and will be <br /> installed in the next few days. Jillian will write a piece for the press about the <br /> overall project. Shalini is working on a piece focused on one of the artists (Silvina <br /> Mizrahi). LexMedia is still working on their video of the opening (ideally, they <br /> will break it into pieces, with one piece per artist and one for the opening <br /> remarks). We will work on creating a video to be uploaded onto YouTube that <br /> will introduce the project, and we will upload the existing artist videos onto <br /> YouTube. We will need to decide how to sell the doors, perhaps by auction. <br /> VI. Grants update: Jillian Tung. Grant applications are now due 12/14/20. We won't <br /> know our allocation from the state until January. We should issue a press release <br /> publicizing this change (Jillian will handle). Jillian, Melissa and Steve spoke on <br /> 11/2/20 with Luis Cotto (our MCC liaison). He said we can take a more expansive <br /> and flexible approach to making our grants (under the current Covid-19 <br /> circumstances), including suggesting projects to artists outside of the grantmaking <br /> framework, a relief fund, etc. MCC stands ready to support our discussions with <br /> Town officials in modifying the hurdles for approval of project funding. At our <br /> next meeting in December, we will brainstorm possible projects (other than the <br />