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Y Minutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
March 4, 2020
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Location and Time: Town Office Building, Reed Room (111); 7:45 A.M.
Members Present: Charles Lamb, Chair (remote participation); David Kanter, Vice-Chair &
Clerk; Sandy Beebee; Rod Cole; and Frank Smith
Member Absent: Wendy Manz
Others Present: Sara Arnold, Recording Secretary
Documents Presented:
• Notice of CEC Meeting, March 4, 2020
• Draft #4 Pending CEC Report to 2020 Annual Town Meeting (ATM)
Call to Order
Mr. Kanter called the meeting to order at 7:46 A.M. with a quorum of the members in
attendance. He announced authorizing Mr. Lamb to participate remotely as Mr. Lamb was
unable to attend in person due to illness. Mr. Kanter stated that any votes during this meeting
would be taken by a roll call.
CEC's Report to the 2020 ATM
Mr. Kanter facilitated a page-by-page review of this Committee's Draft #4 Pending Report to
the 2020 ATM. During the process, sections needing additional language or data were
identified and wording was clarified and/or finalized. Discussion included, but was not limited
to, the following:
• Draft Executive Summary: Mr. Lamb's draft Executive Summary noted that the Town's
Five-Year Capital Plan included in the FY2021 Recommended Budget and Financing
Plan (Brown Book) omitted reference to a rebuild/renovation for Lexington High
School, despite the significant costs associated with this project. It was agreed that
Mr. Smith and Mr. Kanter would review the draft and massage some of the language.
• Article 12(j), Transportation Mitigation: This annual capital request has been used to
support the ongoing work of the Transportation Safety Group (TSG), which responds
to unanticipated traffic/transportation projects. Because there is over $130,000 in
unused, previous appropriations, this Committee originally voted against support of
this appropriation. However, $16,504 is available from the Town's share of surcharges
on each ride by the Transportation Network Company (TNC) rideshare companies,
which share is included in the recommended budget.
A Motion was made and seconded to support this $16,504 appropriation request.
Roll-Call Vote: 5-0
• Article 19, Establish, Dissolve and Appropriate To and From Specified Stabilization
Funds (SFs): A Motion was made and seconded to approve Mr. Kanter's proposed
additional wording in this Committee's report related to the use of the Capital
Stabilization Fund. Roll-Call Vote:5-0
• Five-Year Capital Plan: Mr. Kanter reported that he had merged the Town's later
Four—Year Capital Plan (FY2022—FY2025) with their FY2021 requests to make it a
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 4, 2020
Five-Year Capital Plan. He questioned the Town's funding schedule for converting
some athletic fields to accommodate pickleball and cricket because information about
the potentially associated loss of currently available facilities has not been identified.
A Motion was made and seconded to create a new budget line for athletic field
improvements and incorporate a one-year delay for such funding with a To Be
Determined for project costs. Roll-Call Vote: 5-0
• A number of adjustments for the Five-Year Capital Plan were identified, and there was
a review of the Plan's footnotes.
A Motion was made and seconded to support all of the changes in this Committee's report
identified during the discussion. Roll-Call Vote: 5-0
Adjourn
A Motion was made and seconded at 9:30 A.M. to adjourn. Vote:5-0.
This Minutes was approved by the CEC at its meeting on March 19, 2020.
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