2019-11-21-CAC-min - Laserfiche WebLink

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TOWN OF LEXINGTON COMMUNICATIONS ADVISORY COMMITTEE MINUTES OF THE MEETING OF NOVEMBER 21, 2019 Call to order. CAC Chair Ken Pogran called the meeting to order at 6:32 PM in the Selectmen's Meeting Room of the Town Office Building, 1625 Massachusetts Avenue, Lexington, MA. Members Present: Ken Pogran, Chair; Bob Avallone, Dave Becker, Smita Desai, Dorinda Goodman, Nick Lauriat, Ben Moroze, P. K. Shiu, Ramin Taraz, Rita Vachani. Members Absent: Dave Buczkowski. Quorum: A quorum of members was present. Others Present: None. Materials Referenced: Draft minutes of the meeting of October 17, 2019; Draft CAC response to the LexMedia Annual Report; LexMedia contract replacement talking points. 1. Approval of Previous Meeting Minutes. The draft minutes of the meeting of October 17, 2019 were unanimously approved. 2. Service Provider Reports No service provider representatives were present and there were no reports. 3. Selectmen's Liaison Report Selectman Mark Sandeen was not present and hence, there was no report. 4. Chairman's Report a. Town `Board and Committee Training" Ken Pogran attended a training session for Town Board and Committee Chairs. The focus of the training was on the proper use of Town email and on the State Open Meeting Law. Regarding the use of email, all email sent or received by the CAC Town email address is archived. The Committee Chair is responsible for including that email address as part of all CAC communications. The Open Meeting Law training emphasized that all deliberations of the Committee must be public and properly announced. Business cannot be conducted via email; only facts can be shared via email. All documents/information shared with the entire Committee must also be made available to the public. Ken Pogran will verify the process for making all documents public and how they are to be posted to the Town website. Working group meetings and discussions need not be public if the group is smaller than a quorum. The working groups/sub-committees are not authorized to conduct business or take decisions on behalf of the CAC. So, we will need to revisit how the Wireless