2019-10-31-CPC-min - Laserfiche WebLink

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Minutes of the Community Preservation Committee Thursday, October 31, 2019 Parker Meeting Room Town Office Building 1625 Massachusetts Avenue 4:00 PM Committee Members Present: Marilyn Fenollosa (Chair); Charles Hornig (Vice-Chair), David Horton, Jeanne Krieger (arrived 4:01), Joe Pato, Bob Pressman, Lisah Rhodes, Melinda Walker, Dick Wolk. Administrative Assistant: Gina Federico Absent: Wendy Manz, Capital Expenditures Committee liaison to the CPC. Other Attendees: Katherine Labrecque, Management Fellow; David Langseth, Vice Chair, Conservation Commission; Nathalie Rice,Town Clerk. Ms. Fenollosa called the meeting to order at 4:OOPM. The Committee introduced themselves to Mr. Langseth, vice chair of the Conservation Commission replacing Mr. Wolk as the Conservation representative for the CPC. FY21 CPA Funding Request Town Clerk-Archives& Records Management/ Records Conservation & Preservation- Ms. Rice requested $20,000 in CPA funds for the conservation and preservation of historic municipal documents and records.The documents to be conserved include but are not limited to selected Colonial Tax Warrants, a 1873 Tax Book, Police Department Journals from 1874-1909 and Valuation Books from 1916-1918. The FY21 request is part of an ongoing annual request. Ms. Fenollosa asked if there is an anticipated end date for the annual request. Ms. Rice did not indicate an anticipated end date for the annual request. Ms. Rice explained that documents that are 50 years or older are considered historic, documents from 1945 and newer most likely can be preserved by Town Staff. Ms. Rice estimates that all past appropriations for this annual request will be complete by December 2019, and final bills will be paid in March 2020 with the exception of the FY20 appropriation. Mr. Hornig asked how Ms. Rice determined the $20,000 pace and if she is able to keep up with the degradation of the documents. Ms. Rice explained that the Town Archivist has identified documents that need preservation and that they are comfortable with the current pace of work. Ms. Walker asked if a percentage of the appropriation goes to the archivist salary. Ms. Rice explained that the appropriation does not 1