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Minutes of the
s \�� Lexington Capital Expenditures Committee (CEC) Meeting
n April 8, 2019
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Location and Time: Cary Memorial Building, Robbins Room; 7:00 P.M.
Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair& Clerk; Sandy Beebee;
Rod Cole; Frank Smith; and Wendy Manz
Members Absent: None
Others Present: None
Documents Presented:
• Notice of CEC Meeting, April 8, 2019
• Chair's Draft Spoken Report to 2019 Annual Town Meeting (ATM) with the CEC
Position on Article 6, Cremation Facility at Westview Cemetery; prepared by
Mr. Lamb, April 8, 2019.
• Mr. Malloy's e-mail, April 8, 2019, Visitor Center—Article 27
• Draft#2 Minutes of the CEC Meeting, April 3, 2019
• Shell #2 Minutes of this Meeting prepared by Mr. Kanter, April 6, 2019
Call to Order: Mr. Lamb called the meeting to order at 7:00 P.M.
Matters Related to the 2019 ATM:
• CEC Spoken Report with the CEC Position on Article 6: This Committee discussed
that spoken report which is an update to that cited in this Committee's written report,
March 25, 2019, on that Article. The update includes recognition that the Motion under
that Article will now be for Indefinite Postponement. A Motion was made and seconded
to approve that dated-today draft spoken report as presented. Vote: 6-0.
• Funding Shortfall for the Visitors Center Project: This Committee began a
discussion regarding the $380,000 construction-only shortfall based on the
just-opened bids as advised by the Town Manager. The immediate solution would be
to appropriate an additional $400,000 at the on-going 2019 Annual Town Meeting
under the yet-to-be-moved Article 27, Appropriate for Authorized Capital Projects.
(That Motion is scheduled to be moved at next Wednesday's (April 10th) session.) Due
to the time limit on this meeting, the Committee will continue the discussion at its next
meeting which is posted for just before that Town-Meeting session.
Member Concerns and Liaison Reports—Center Track & Field Project
• Recreation Committee's Decision Regarding the Scope of the Contract:
Mr. Kanter reported the discussion of that decision is still-ongoing at the Board of
Selectmen's meeting. When he left that meeting to come to this meeting, although the
discussion was not completed, three members of that Board had expressed they
deferred to that decision to choose the base scope, which includes a synthetic surface,
and just the first add-alternate to extend the warranty on that surface from
8 to 10 years. The low bid's price for that scope is $3,115,850—$224,150 under the
$3,340,000 appropriation—so no funding action is needed at this Town Meeting. He
noted that this Committee had previously supported that decision.
• Recommended Hours of UseNear for a Hybrid Surface if it had been Chosen for
the Center Track & Field Project: A question arose as to whether the number is
1,500 hours/year or 800 hours/year. Ms. Beebee will follow up to get the answer.
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
April 8, 2019
Approve Minutes
Mr. Kanter presented Draft #2 Minutes for the April 3, 2019, CEC meeting. A Motion was
moved and seconded to approve those Minutes as presented. Vote: 6-0
Mr. Kanter then presented proposed Minutes for this meeting. A Motion was made and
seconded to approve that Minutes, including what would be the immediately following
adjournment. Vote: 6-0
Adjourn
A Motion was made and seconded at 7:11 P.M. to adjourn. Vote: 6-0
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